Inventory

Receiving inventory

 

You'll use Receive Items feature if you receive inventoried items without receiving the vendor's bill. That is, you want to add the item to your inventory, but you aren't sure of the purchase price.

Using the Receive Items feature will enable you to separate the business function between warehousing/receiving and A/P, and allow an item to be entered into inventory without creating a current accounts payable when a shipment arrives without a vendor bill

Note:  You don't have to use the Receive Items feature if your business needs don't require it

Note:  If you've upgraded from a previous MYOB product: The use of the Received column for purchases has changed

When you use the Receive Items feature, in most cases, it will be the second of three steps: Order the item, Receive the item and record a Bill for the item. In your company, you may have three different people perform each of these steps or you may be responsible for all three steps by yourself.

  1. You can order the item. This step is not required; if you receive items without first recording an order, an order is automatically created.


  2. You'll use the Receive Items feature if an item arrives, but no bill is included with the item. Using the Receive Items feature will:


    Note: If you've ever received the alert message, "The purchase of item xxx would leave you with no items on hand and a non-zero value in inventory,' using the new Receive Items feature will prevent you from receiving it in the future.
  1. When you receive the bill from the vendor, you'll find the vendor's order and record the bill with the correct purchase price. At that time -- when you record the bill -- the purchase price will be allocated to your Accounts Payable account and the "received" purchase price will be removed from the accrual account.


    Note:  Quantities appear in the Received column only if you use the Receive Items feature
    Note:  Quantities in the Received column on purchases aren't saved on recurring transactions

Examples:

Example #1: Enter an item receipt after recording an Order

Example #2: Enter an item receipt without first entering an Order

Step by step

To receive items from a vendor (Receive Items feature)

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