Security

Creating and using user IDs

 

MYOB Premier Accounting provides a security system based on user IDs. Each user must enter an ID in the User ID field of the Sign-On window when entering Premier Accounting.

User IDs can help to maintain the integrity of your company file when access rights are assigned to user IDs. User IDs can also be used keep track of the actions of each person who performs tasks that affect your company file.

Note:  How User IDs were handled in MYOB software previous to Accounting Plus v13

Note:  If you used a password in MYOB software previous to Accounting Plus v13

The Administrator user ID is created automatically upon creation of your company file. The Administrator has access to the entire Premier Accounting system. The Administrator is the user who must assign a user ID to each person who uses the MYOB Premier Accounting system; no other user is authorized to create other user IDs.

To maintain your data's integrity, the Administrator can assign access rights to each user ID profile. This permits the Administrator to control access to various sections of the Premier Accounting system, such as individual command centers. If the Administrator restricts access rights for particular a user ID, that user will be able to access only those areas to which he/she is allowed. Restricting access to your company file will prevent users from accessing parts of the file that they don't need, and will ensure that confidential information can be seen only by authorized personnel.

Please note:  If access rights aren't assigned to a user ID, that user has access to the entire company file, but does not have the ability to create and edit user IDs.

Whenever a user adds or changes transactions in a company file, that user ID is assigned to the information that was added or changed. This allows the Administrator to quickly see who's been working in your company's file.

Passwords may be assigned or linked to User IDs; passwords are optional. If an ID is linked to a password, both the user ID and correct password must be entered in order for the user to open the company file.

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