Field name	Data that will print in this field	Required/Optional (P14 field title)
DD—DOB	The employee’s date of birth, as entered in the Employee Payroll Information window	Required field (Date of birth)
DD—Leaving Date	The day entered in the Termination Date field of the Employee Payroll Information window	Required field (Date of leaving if during tax year)
DD—Start Date	The day entered in the Hire Date field of the Card Information window—Payroll view	Required field (Date of starting if during tax year)
Earnings ET to UEL	Earnings above the Earnings Threshold (ET), up to and including the Upper Earnings Limit (UEL); from paycheque amounts. (Should appear on the P11 report)	Required column (Earnings above the ET, up to and including the UEL)
Earnings LEL to ET	Earnings above the Lower Earnings Limit (LEL), up to and including the Earnings Threshold (ET); from paycheque amounts. (Should appear on the P11 report)	Required column (Earnings above the LEL, up to and including the ET)
Earnings to LEL	Earnings at the Lower Earnings Limit (LEL), where earnings are equal to or exceed the LE; from paycheque amounts. (Should appear on the P11 report)	Required column Earnings at the LEL (where earnings are equal to or exceed the LEL)
EEs Cont.	Total employee’s NIC contributions payable (before deducting employee’s NIC rebate)	Required field (Employee’s contributions due on all earnings above the ET)
Employer’s Name & Address	The company name and address entered in the Company Information window	Required field (Your name and address as employer)
Final Tax Code	The Tax Code used for this employee at the end of this tax year, or when you last paid this employee (from the Employee Payroll Information window).	Required field (Final tax code)
First Address	The Address 1 entered for this employee in the Card Information window.	Required field (Employee’s private address)
First Forename	The First Name entered for this employee in the Card Information window	Required field (First two forenames; first field)
MM—DOB	The employee’s birth month, as entered in the Employee Payroll Information window	Required field (Date of Birth: Month)
MM—Leaving Date	The month entered in the Termination Date field of the Employee Payroll Information window, if this date is during the current tax year.	Required field (Date of leaving: Month)
MM—Start Date	The month entered in the Hire Date field of the Card Information window—Payroll view, if this date is during the current tax year.	Required field (Date of starting: Month)
NI Letter	The letter designation for the NIC table used for this employee	Required field (NIC table letter)
NI No. Part 1	First two letters of this employee’s National Insurance number	Required field National Insurance number (first two positions)
NI No. Part 2	First two digits of this employee’s National Insurance number	Required field National Insurance number (second two positions)
NI No. Part 3	Second two digits of this employee’s National Insurance number	Required field National Insurance number (third two positions)
NI No. Part 4	Third two digits of this employee’s National Insurance number	Required field National Insurance number (fourth two positions)
NI No. Part 5	Final character in this employee’s National Insurance number	Required field National Insurance number (last position)
Pay in prev. Emp.	Total pay to this employee for any previous employment in this tax year	Required field (In previous employments(s): Pay)
Pay in this Emp.	Total pay for this employment during this tax year	Required field (In this employment: Pay)
Refund	An “R” appears in this box if the employee has a net tax refund.	Required field (enter ‘R’ in this box if net refund)
SAP	The amount of any Statutory Adoption Pay (SAP) to this employee during the tax year; from paycheque amounts	Required field (Statutory Adoption Pay (SAP))
SCON	Scheme Contracted-Out Number — The number of any Contracted-Out Money Purchase (COMP) scheme, COMP Stakeholder Pension scheme or the COMP part of any Contracted-Out Mixed Benefit (COMB) scheme that you operate, and in which this employee participates	Required field (Scheme Contracted-out Number)
Second Forename	The second forename (if any) entered for this employee in the Card Information window	Required field (First two forenames; second field)
Sex	The Sex selected in the Card Information window—Payroll view (‘M’—Male; ‘F’—Female)	Required field (Sex)
SMP	The amount of any Statutory Maternity Pay (SMP) to this employee during the tax year; from paycheque amounts	Required field Statutory Maternity Pay (SMP)
SPP	The amount of any Statutory Paternity Pay (SPP) to this employee during the tax year; from paycheque amounts	Required field Statutory Paternity Pay (SPP)
SSP	The amount of any Statutory Sick Pay (SSP) to this employee during the tax year; from paycheque amounts	Required field Statutory Sick Pay (SSP)
Student Loan Deduction	The amount of any Student Loan Deductions during the tax year; from paycheque amounts. (Should appear on the P11 report)	Required field (Student Loan Deductions)
Surname	The Last Name entered for this employee in the Card Information window	Required field (Surname)
Tax District Name	The Tax District Name entered in the General Payroll Information window	Required field (Inland Revenue office name)
Tax District Number	The Tax District Number entered in the General Payroll Information window	Required field
Tax District Ref	The Tax District Reference Number entered in the General Payroll Information window	Required field (Employer’s PAYE reference)
Tax in prev. Emp.	The total amount of any tax deducted from this employee’s pay during this tax year for previous employment with your company	Required field (In previous employment(s): Tax deducted)
Tax in this Emp.	The total amount of any tax deducted from this employee’s pay for current employment with your company during this tax year	Required field (In this employment: Tax deducted)
Total EE’s & ER’s NIC	The total amount of employee and employer’s NIC rebates (if any) on earnings above LEL, up to and including ET. (Should appear on the P11 report)	Required column (Total of employee’s and employer’s contributions)
Total Pay	The total pay to this employee for all previous and current employment with your company during this tax year	Required field (Total for year: Pay)
Total Tax	The total tax deducted from this employee’s pay during this tax year for all previous and current employment with your company	Required field (Total for year:Tax deducted)
Week 53	If a payment in your accounting Week 53 is included in the Total Pay, ‘53’, ‘54, or ‘56’ will appear here, as applicable.	Required field (Payment in Week 53)
Widows & Orphans/Life Assurance	The amount (up to £100) of any legally obligated payments to a fund that qualifies for tax relief but that is not authorised under “Net Pay Arrangements”	Required field (Employee’s Widows & Orphans/Life Assurance contributions in this employment)
Year	The current payroll year displayed in the General Payroll Information window	Required field (Tax Year to 5 April)
YYYY—DOB	The employee’s year of birth, as entered in the Employee Payroll Information window	Required field (Date of birth: Year)
YYYY—Leaving Date	If this employee left your employment during the current tax year, the year entered in the Termination Date field of the Employee Payroll Information window	Required field (Date of leaving: Year)
YYYY—Start Date	If the employee began employment during the current tax year, the year entered in the Hire Date field of the Card Information window—Payroll view	Required field (Date of starting: Year)