Paying your employees

You can use the Payroll feature to process pays for wages and salary. Your software can calculate overtime rates, allowances, union fees and other deductions, employer expenses and accruals, such as vacation pay and sick leave, along with tax deductions.

In your software, the components of an employee’s pay, such as wages, accruals, and taxes, are called payroll categories. These are assigned to an employee’s card to calculate their recurring pay. Some payroll categories (deductions, expenses, and taxes) determine what are known as payroll liabilities. These are amounts withheld for later payment to the appropriate authority or agency.

When you process pays, you can vary an employee’s pay by overriding the recurring pay values, such as the actual number of hours worked and the number of hours of vacation leave taken. At year-end, you can print out W-2 forms for your employees to use at tax time. For more information, see ‘Starting a new payroll year’.

If you are concerned about employee privacy, use the security features to restrict access to this and other areas of your company file.

Before you can pay your employees, you need set up your payroll. See ‘Set up payroll’.

In this section

■	Creating payroll categories

■	Creating employee cards

■	Entering employee payroll information

■	Timesheets

■	Processing your payroll

■	Payroll liabilities

■	Reviewing payroll information