Employer Expense Information window

Linked Expense Account is the account to which you are charging this expense. The Account for Employer Expenses you specified when setting up payroll appears as the default.

Linked Payable Account is the liability account to which your expense will accrue. The Account for Deductions & Expenses you specified when setting up payroll appears as the default.

If you want amounts you have paid to appear on employees’ check stubs or pay advices, select the Print on Paycheck Stub option.

Click the Type of Expense arrow and choose the expense type:

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SUI for state unemployment insurance

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SDI for state disability insurance

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Other for all expenses other than SDI or SUI, such as matching amounts for 401(K) and insurance programs.

If you are creating an Other expense type, Expense Basis can be:

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Equals x Percent of allows you to enter a percentage of any of the wage or deduction categories, or a percentage of all of the wage categories (by choosing Gross Wages or Federal Wages).

This expense will be charged until the expense limit is reached.

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Equals x Dollars per allows you to type the specified amount per pay period, per month, or per year until the limit is reached.

If you are creating an Other expense type, limits can be used to place a ceiling on the expense. For example, for an expense of $30 per pay period and a limit of 2% of Gross Wages, a paycheck with Gross Wages of $1,000 yields an expense of only $20 (i.e. 2%). Limit may be one of the following:

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No Limit signifies no limit to the expense for this category.

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Equals x Percent of results in the maximum expense being a percentage of a wage or deduction category or of all wage categories. For example, an expense might be $20 per pay period up to a maximum of 20% of the employee’s base salary.

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Equals x Dollars per results in the maximum expense being a fixed dollar amount per pay period, per month, or per year. For example, an expense might be 5% of an employee’s gross wages up to $1,000 per year.

If you are creating an SUI or SDI expense, type or select a state postal abbreviation for the employer expense.

If you are creating an SUI or SDI expense type, enter your company's state tax identification number in the State Tax ID field.

If you are creating an SUI expense type, enter your company's state unemployment insurance (SUI) rate as a percentage.

If you are creating an SDI expense type, enter your company's state disability insurance (SDI) rate as a percentage.

If you are creating an SUI or SDI expense type, type the wages limit.