Payroll liabilities

A payroll liability is an amount withheld from an employee’s pay that must be paid to an appropriate authority or agency, for example, deductions, expenses, and state or federal taxes.

Your payroll liabilities are recorded when you process your payroll. When you need to pay these amounts, you can use the Pay Liabilities window.

To pay your payroll liabilities

Go to the Payroll command center and click Pay Liabilities. The Pay Liabilities window appears.

Specify how the payment is to be made.

If you are paying the vendor electronically using Vendor Payments, select Group with Electronic Payments.

In the Pay from Account field, type or select the account you are making the payment from.

In the Vendor field, type or select the authority or agency to whom the withheld amount is being paid.

Select the type of liability you are paying from the Liability Type list.

By default, all payroll categories for the selected liability type are included in the payment.

If you do not want to include all payroll categories:

Click the search icon () in the Payroll Categories field. The Select from List window appears.

Deselect categories by clicking in the select column () next to each payroll category you want to exclude.

Click OK. The Pay Liabilities window reappears.

In the Dated From and the Dated To fields, type the period in which the payroll liabilities were withheld.

The payroll liabilities withheld during the specified period appear in the Payroll Category section.

Click in the select column () next to the payroll liability amounts you want to include with this payment.

The total of the selected liabilities appears in the Total Payment field.

Click Record.