Setting up file sharing

Networking with MYOB AccountEdge Overview > Putting it all together > Setting up file sharing and mapping network drives > Setting up file sharing

Important networking information for Mac OS X users

Before all the computers on the network can begin making entries into your company's AccountEdge company file, you need to be sure that all the computers can access the file. To do this, you need to designate the folder on the computer in which your company file is stored as a shared folder. This process, known as "setting up file sharing," needs to occur only on the machine in which your company file is stored.

Setting up file sharing

Follow these steps to set up file sharing on your computer. Remember: You need to follow this procedure only on the computer on which your AccountEdge company file is located.

Please note: because Macintosh System versions differ, the names of windows and fields may be slightly different than what's presented in these instructions.

  1. From the Apple menu, choose Control Panel, then choose Sharing Setup or File Sharing. The Sharing Setup window appears.

  2. There are three sections in the Sharing Setup window. If you haven't done so already, enter a user name and password in the Owner Name and Owner Password fields, then enter the name you want to assign to the computer in the Macintosh Name field. The name you enter in the Macintosh Name field will be the name that's used to identify this computer to the other computers on the network.

  3. In the File Sharing section, check to see whether the button is labeled Start or Stop. If the button is labeled Stop, you don't need to do anything; file sharing is already activated. If the button is labeled Start, click it to activate file sharing. (It may take a few moments to start up.)

  4. Click the close box to close the Sharing Setup window.

  5. From the Apple menu, choose Control Panel, then choose Users & Groups. The Users & Groups window appears. Use the New User and New Group commands from the File menu to create profiles of specific users and groups of users on your network. When you create a new user or group, double-click the new profile to grant access to your computer's shared resources.

    When you're finished with the Users & Groups control panel, close it.

  1. Next, locate the folder in which your AccountEdge company file is located. Click it once to select it, then choose Sharing (or Get Info>Sharing) from the File menu.

  2. In the window that appears, assign access privileges to the folder by choosing the appropriate users or groups from the User/Group list and marking the three boxes to the right of the list (labeled See Folders, See Files and Make Changes). If you want everyone on your network to have access to the folder, simply mark the three boxes next to the word Everyone.

  3. Mark the boxes next to the boxes labeled Share this item and its contents, Make all currently enclosed folders like this one and Can't be moved, renamed or deleted.

  4. Click the close box to close the window; a message will appear, asking you whether you want to save the access privileges for the folder. Click Save. Another message will appear, asking you whether you're sure you want to change all folders inside this one. Click OK.

That's it! The company file's folder is shared. In the next procedure, you'll visit each computer on the network and map a network drive to the folder you just shared.