In the Spend Money window, you can choose to select a card from the Card File list so that the transaction will appear in the list of all transactions that are linked to the card or you can choose not to use a card and simply enter the payee's name in the Payee field. You might want to enter the payee's name and not create a card if the transaction is a one-time transaction -- a donation to a charity, for example.
| Warning: Spend Money transactions can't be used to close bills If you've recorded orders or bills for vendors using the Purchases command center, in order to make payments to the orders or bills, you must enter the payments using the Purchases command center -- the Pay Bills window or the Purchases Register window. Spend Money transactions can't be used to close bills or make payments to orders. |
To indicate which accounts will be affected by the transaction, simply enter accounts in the Allocation Account column and amounts in the Amount column.
The amount you entered in the Amount field in the top half of the window is considered a credit amount, and the amounts you enter in this column are considered debit amounts.
Keep in mind that the amount(s) you enter in the Amount column will accumulate in the Total Allocated field and that the Total Allocated amount must equal the amount that appears in the Amount field in the top half of the window before you can record the transaction. The Out of Balance amount must be zero before you record.
Choose Recap Transaction from the Edit menu to view the accounting entries that will be made to your financial records when you record the transaction.
Mark the Already Printed option if you're recording a paper check that's already been written, or if you're recording another type of transaction (such as a petty cash payment) that doesn't require a printed check at the end of the transaction.
Click below for the step-by-step procedure:
Creating a Spend Money transaction
Spend Money Overview - Spend Money window details