Entering bill payments using the Bank Register window
Step 2: Enter details about the bill payment

Step 1 > 2 > 3

If you haven't already read the Bill Payments Overview, see Entering Pay Bills transactions using the Bank Register for more information.

The Bank Register window should be displayed.

  1. In the Type field, select Pay Bill if the account is an Asset account or Pay Vendor if the account is a Liability account.

  2. The next Check # in sequence from the last transaction and the system date appear in the ID # and Date fields. You can use or change these entries.

  3. Select the card to whom you want to make the payment or enter the payee's name in the Name field.

  4. In the Amount field, enter the amount being spent. The payment is applied to the oldest purchase order first. If you want apply the payment to any purchases out of that date order, click the Split button to open the Spend Money window where you can indicate which purchases will be affected.

Note: If you receive an alert message

 If you have outstanding debit memos with this vendor, an alert message will appear. Click the Split button to open the Spend Money window where you can settle the debit memos immediately or at a later date.
See To apply a vendor debit (from the Vendor Payments window) for more information.

Note: If you overpaid a vendor

 If you paid a vendor more than you owe him or her, either change the amount entered or click the Split button to open the Pay Bills window. All the data already entered into the Bank Register window carries to the Pay Bills window and the Bank Register Transaction Entry fields clear. In the Pay Bills window, follow the procedure described in Entering bill payments; then click the Record button. When you record the transactional vendor debit will be created automatically; you can either apply the debit to a future purchase or accept a refund from the vendor. You can enter additional bill payments in the Pay Bills window or click the Cancel button to exit the window and return to the Bank Register. See Vendor Debits Overview for more information.
  1. You can use the Memo field to record the purpose of the check. We recommend that you make a detailed comment, so you'll be able to identify the purpose of the transaction when you review your records later on. The name you selected in the Name field appears here by default.

Entering bill payments using the Bank Register window - Step 2