Year-end Procedures Overview - Preparing to close your financial year or payroll year

Printing year-end payroll forms

Year-end Procedures Overview > Preparing to close your fiscal year or payroll year > Printing year-end payroll forms

You can use AccountEdge to print W-2 forms for your employees and 1099 statements for your vendors to use at tax time. Information for W-2 forms and 1099 statements is tracked using the Current Payroll Year for your company file. To learn the current payroll year of your AccountEdge company file and other general payroll information, choose General Payroll Information from the Setup menu.

You must print W-2 forms and 1099 statements before you close the payroll year and begin the new one. We strongly recommend that you make a backup of your AccountEdge company file after printing these statements and before closing the year. Once the year is closed, detailed payroll information is no longer available and W-2 forms and other reports can't be printed for that year. If you've made a backup, however, you can restore that backup and print the necessary documents.

We also recommend that you make multiple backups of your company file, that is, more than one copy of your company file at different locations. The purpose of multiple backups is simple: backups can fail as easily as computers. If the backed-up file is damaged, you're in just as much trouble as you would be without any backup at all.

You can enter or change amounts that print on W-2 forms and 1099 statements by manually adjusting the amounts that were calculated by AccountEdge. If, for example, you wish to print a 1099 statement for a vendor whom you haven't designated a 1099 vendor, you can enter the amounts you wish to print on the 1099 statement for the vendor. The changes won't affect transactions or reports in AccountEdge; the changes will only print on the W-2 forms and 1099 statements. You can also choose to revert to the amounts calculated by AccountEdge.

Click below for the step-by-step procedure:

To print W-2 forms

To enter or change amounts that print on a W-2 form

To print 1099 statements

To enter or change amounts that print on a 1099 statement

To set up a vendor as a 1099 vendor

Troubleshooting printing 1099 statements

Year-end Procedures Overview - Preparing to close your financial year or payroll year - Printing year-end payroll forms