Fields in the Preferences window

Fields
Preferences window - System view

Automatically Refresh Lists when Information Changes
Mark this selection if you want on-screen lists and reports to be automatically updated each time information is added, changed or removed from the lists and reports. For example, if this selection is marked and you're viewing the Cards List window, the contents of that window will be changed immediately if another user adds, changes or removes a particular card.

If you don't mark this selection, windows and on-screen reports won't be automatically updated when information changes. You'll need to choose Refresh All from the Window menu to manually update the information you're viewing.

I Use Timeslips Accounting Link
Mark this selection if you wish to use Timeslips Accounting Link with AccountEdge.

If you mark this selection, an alert message will appear, asking whether you want to export your accounts list immediately or at a later time. Click Export Now; your accounts list is included in an export file.

I Deal in Multiple Currencies
Mark this selection if you wish to use AccountEdge's Multicurrency features. If you mark this selection, you'll be able to record sales, purchases and other transactions in foreign currencies, and AccountEdge will allow you to track changes in the exchange rate, along with the effects of those changes on your financial records.

Note: Once you mark this option and begin recording transactions in other currencies, you cannot unmark this option. For that reason, you may want to leave this option unmarked if you conduct all your business in U.S. dollars.

This is a systemwide preference; the choice you make here will affect everyone who uses this company file.

I Prefer to Use Help From the Internet, Rather Than My Computer
Due to the size of the AccountEdge Help files, you have the option of storing the Help files locally on your hard drive or accessing them from the Internet. In either case a browser is necessary to read the Help files. Netscape Version 5 and Internet Explorer Version 5 are compatible with the Help system.

Mark this selection if you wish to access the AccountEdge Help files from the Internet.

Turn on Category Tracking: Categories are Required/Not Requred on All Transactions
Mark this selection to display the Category field in all the MYOB AccountEdge transaction windows. You can use the Category field to assign the transaction to a category you select from the list. Information from the transaction will then be included in your Category reports.

Then select the Required option so that entering a category is mandatory for every transaction (recommended to guarantee the accuracy of your category reports) or Not Required if your purpose is to track only certain types of transactions

This task requires single-user access.

If you had not previously marked this preference and are in single-user mode, the preference is automatically marked when you create a category.

For Time Billing, Enter Time In Special __ Minute Billing Units
Mark this selection if you want to enter time billing units on activity slips for hourly activities in units other than whole hours. For example, if your company bills for time in 12 minute units, mark this selection and choose 12 from the list. Then, one time billing unit would equal 12 minutes. If one time billing unit equals 12 minutes, you would enter 1.5 units on an activity slip to create a record for 18 minutes of time.

In time billing windows throughout the AccountEdge system, when you're viewing by hours/units, your entries will be displayed in the units you specify here. However, time billing invoices will display your billable units as whole hours.

For example, assume you bill for time in 6 minute units, and you create an activity slip for 10 units. Then, you create an invoice in the Prepare Time Billing Invoice window to bill that activity slip in full, or to bill for 10 units.

The invoice you create will display 1 in the Hrs/Units column of the line item for the activity. Your customer knows that you're billing for an hour of your time, even though you think of it as 10 six-minute units.

Round Timer-Calculated Time ___ __ Minute Increment
Mark this selection to round time clocked using the timer in the Enter Activity Slip window to a particular minute increment. Then choose to round Up To the Next, Down to the Previous or To the Nearest increment and enter the increment. For example, if you want to round the actual time you clock using the timer up to the next minute, choose Up To the Next and enter 1 in the field. That way, if you clock 21 minutes and 32 seconds of an activity, 22 minutes will be entered automatically in the Actual Units field.

I Include Items on Time Billing Invoices
Mark this selection if you want to include items along with activities on a time billing invoice. When you use the Select From List while you're using the time billing sales layout, both activities and items will be listed according to their number -- Activity ID and Item Number.

OK button
Click this button to accept the entries you've made in this window.