Account
Select the account you want to use to pay this paycheck. If you specified a checking account in the Payroll Linked Accounts window, Payroll Checking will appear as the default selection in this field..

Balance
This field displays the current balance of the account you selected in the left corner of the window. If you wish to display the Find Transactions window to view more detailed information about the account, click the zoom arrow.

Employee
Enter the name of the employee who will receive this paycheck, or click the search icon to display a search list of all your employee records.

Payee
Select the address of the employee that will appear on this check from the list of five possible addresses. The addresses for this employee were entered in the Address, City, State, Zip Code and Country fields of the Card Information window.

Memo
Enter a description of the payroll transaction. This description will appear on various AccountEdge reports, as well as the Cash Disbursements Journal.

Check #
Enter the number of the paycheck you wish to print, or accept the default paycheck number, which is one number higher than the last check written from this checking bank account.

Date
Enter a date for the paycheck. Select the space bar if you'd like to enter a date using AccountEdge's Calendar window.

Net Pay
This field displays the net amount that appears on the employee's paycheck. The amount is calculated by adding the various wages, deductions and taxes that appear in the list in the bottom half of the window.

Description column
This column displays the names of all the wages, deductions, taxes and employer expenses that are assigned to this employee.

Hours column
Information appears in this column only if the pay basis selected for this employee in the Employee Payroll Information window is hourly.

Account columns
These two columns display the account number and name assigned to the wages, deductions, taxes and employer expenses that appear on the left side of the scrolling list. These accounts were assigned to their categories in the Employee Payroll Information, Deduction Information, Tax Table Information and Employer Expense Information windows.

Amount column
This column displays default amounts calculated by AccountEdge for the wages, deductions, taxes and employer expenses for this paycheck. These amounts are calculated based on your selections and entries in the Wages Information, Employee Payroll Information, Deduction Information, Tax Table Information and Employer Expense Information windows.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Job column
If the employee worked on a job that you're tracking in AccountEdge, enter the number of the job here, or click the search icon to display a search list of jobs to choose from

Already Printed
Mark this option if you're recording a transaction, such as a paper paycheck, that has already been written.

Save Recurring button
Click this button to open the Save Recurring Template window to create a recurring paycheck template. A recurring template will be saved in a separate "holding area" where you can retrieve the transaction as many times as you want in the future. You can change the information on a recurring paycheck before you record the template as an actual transaction. Until you record them, recurring paycheck templates have no effect on your financial records.

Use Recurring button
Click this button to use a recurring paycheck template.

Category
Select from the list the category to which you wish to assign this transaction. (The categories in this list were created in the Edit Category window).

Print button
Click this button to print this paycheck.

Journal button
Click this button to open the Disbursements view of the Transaction Journal window

Record button
Click this button to record the transaction.

Cancel button
Click this button to clear any entries you've made and close the window.