Fields in the Purchases Register window

Fields
Purchases Register window - Returns & Debits view

Search By
Choose All Vendors or Vendor. If you choose Vendor, a second field appears. In the second field, select the name of the vendor whose purchases you wish to view.

Date column
The date the purchase was recorded in AccountEdge appears in this column. You can click the zoom arrow to open the original Purchases window for this transaction.

PO # column
The purchase number that was assigned to the quote appears in this column.

Vendor Inv # column
The vendor invoice number that you entered in the quote, order or bill appears in this column.

Vendor column
The vendor name that you selected in the quote, order or bill appears in this column.

Amount column
The total amount due, including freight and tax, that was originally entered in the bill appears in this column.

The total of all amounts in this column appears below the column. (The total does not appear if you selected All Vendors in the Search By field and the I Deal in Multiple Currencies preference in the System view of the Preferences window.)

Debit Amt column
The balance that your vendor owes you appears in this column. As a debit, it displays as a negative amount.

Receive Refund button
Click this button to display the Refund Check view of the Settle Returns & Debits window and enter information about the refund your received from the vendor.

Apply to Purchase button
Click this button to display the Apply to Purchase view of the Settle Returns & Debits window and apply the Debit amount to your open bills.

Note: If you assigned a category to the debit and to the applied bill or order, the categories must match. If they don't or if either has no category, the purchase does not appear in the list of purchases in the Settle Returns & Debits window. Use the Purchases Register window to find the bill or order to which you will apply the debit. Then assign a category to one of the transactions so they do match.

Print button
Click this button to print the Purchases Register [Returns & Debits] report.

New Purchase button
Click this button to display the Purchases window.

Close button
Click this button to close this window.