Fields in the Prepare Bank Deposit window

Fields
Prepare Bank Deposit window

Deposit to Account
Select the checking account where you want the receipts to be deposited.

The accounts in this list were assigned checking privileges in the Edit Accounts window.

Balance
This field displays the current balance of the checking account you selected in the left corner of the window. Click the zoom arrow to display the Find Transactions window and view more detailed information about the checking account.

Select Receipts by
You have a choice of displaying and depositing receipts by all methods -- receipts made using any type of payment method -- or of displaying and depositing receipts by only one payment method. Select the payment method or All Methods in this field.

ID #
When you begin to create a transaction in this window, this field automatically displays the next CR (Cash Receipts) number available.

If you highlight the field, Auto # appears. This text indicates that the transaction will be automatically given an actual transaction number when it's recorded into the company file. This ensures that two or more users won't create transactions with the same transaction number at the same time.

You can choose to delete Auto # and enter a new number for the transaction. If you enter a number here, consider leaving the CR prefix assigned to the number, so it's easy for you to distinguish the transaction as a Cash Receipts Journal transaction. If you choose to enter a number in the ID # field, the next time you record a Receive Money transaction, the ID # will automatically revert to the next available CR number; it won't increase the number you entered by one.

Memo
Enter a description of the transaction. This description will appear on various AccountEdge reports, as well as the Cash Receipts journal.

Date
Enter the date of the transaction. Undeposited funds on or before the date entered will be displayed. Dates that occur before your conversion date or in a prior fiscal year can't be used.

Select the space bar if you'd like to enter a date using AccountEdge's Calendar window.

ID # column
Displays the ID number of each cash receipt transaction. Click the zoom arrow to display information about a particular transaction.

Date column
Displays the date of each transaction.

Name column
Displays the name of the card that is assigned to each transaction.

Payment Method column
Displays the payment method used for each transaction.

Amount column
Displays the amount of each receipt.

Deposit column
Click this column to indicate that a particular transaction should be included on the bank deposit; a check mark will appear. Click the check mark to unmark the column if you decide that you don't want to include the transaction on the bank deposit.

Click the gray box at the top of this column to mark all the transactions in the list. Click again to clear all marks from the Print column.

Number of Deposits Included
This field displays the total number of items included in this particular transaction.

Deposit Amount

This field displays the total amount of the deposit. The amount changes as transactions are marked and unmarked.

Print button
Click this button to print the Bank Deposit Slip report for the current deposit recorded in this window.

Journal button
Click this button to open the Transaction Journal window; the Receipts view will be displayed.

Record button
Click this button to record a deposit transaction.

Cancel button
Click this button to close the window without recording a deposit transaction.

The transactions you've marked in the Deposit column will remain marked.