Fields in the Item Information window

Fields
Item Information window - Profile view

Item Number
The number of the item you're viewing appears in this field. If you're creating a new item, enter a unique number to assign to the new item.

You can use numbers, letters and symbols in the item number.

If you're displaying an existing item record, you can change the item number.

Name
Enter the name of the new item.

If you're displaying an existing item record, you can change the item name.

Quantity On Hand
Your on-hand quantity for this item appears in this field. The amounts that appear in this field will change as you record transactions in the Purchases, Sales, Count Inventory and Adjust Inventory windows.

Click the zoom arrow to open the Items Register window where you can see an On Hand running balance for this item.

This field is displayed only if you've marked the I Inventory This Item selection.

Current Value
The total value of the inventory on hand for this item is displayed in this field. The dollar amounts that appear in this field will change as you record transactions in the Purchases, Sales, Count Inventory and Adjust Inventory.

Click the zoom arrow to open the Items Register window where you can see a Current Value running balance for this item.

This field is displayed only if you've marked the I Inventory This Item selection.

Average Cost
This field displays the average cost of this item. Average cost is calculated by dividing the current value of an item's quantities by the number of items on hand.

This field is displayed only if you've marked the I Inventory This Item selection.

Copy From button
Click this button to copy another item's information to this item record. The Select from List window appears, allowing you to choose the item whose information you want to copy. All information for the item you choose will be copied to the current item record except for the following: item number, item name, vendor item number, auto-build information and history information.

Inactive Item
Mark this option if you rarely use this item and you don't wish to see it in selection lists. If you mark the item as inactive, existing transactions won't be affected in any way and you'll still be able to enter new transactions for the item if you wish.

When you print the Items List (Summary) or Items List (Detail), you have the option to omit inactive items.

I Buy This Item
Mark this selection if you purchase this item. When this selection is marked, you can record the item on a purchase order.

When you mark this selection, the Expense Account for Tracking Costs field will appear.

When you mark this selection and mark the I Inventory This Item selection, the Cost of Sales Account field will replace the Expense Account for Tracking Costs field.

I Sell This Item
Mark this selection if you sell this item. When this selection is marked, you can record an item on an invoice, price an item in the Set Item Prices window and track an item's sales history.

When you mark this selection, the Income Account for Tracking Sales field will appear.

When you mark this selection and mark the I Inventory This Item selection, the Cost of Sales Account field will also appear.

I Inventory This Item
Mark this selection if this item is an inventoried item. When this selection is marked, you can change the item's inventory quantities using the Adjust Inventory, Transfer Inventory and Count Inventory windows.

When you mark this selection, the Asset Account for Item Inventory field will appear.

When you mark this selection and mark the I Sell This Item selection, the Cost of Sales Account field will also appear.

Cost of Sales Account
Enter the account you use for tracking the costs associated with selling inventoried items.

A default account may appear in this field. If so, make sure the default account is the correct account you want to use.

This field appears only if the I Sell This Item and I Inventory This Item selections are marked.

Income Account for Tracking Sales
Enter the account you use for tracking the income you receive from the sale of inventoried items and service items.

A default account may appear in this field. If so, make sure the default account is the correct account you want to use.

This field appears only if the I Sell This Item selection is marked.

Asset Account for Item Inventory
Enter the account you use for tracking the total value of this item.

A default account may appear in this field. If so, make sure the default account is the correct account you want to use.

This field appears only if the I Inventory This Item selection is marked.

Expense Account for Tracking Costs
Enter the account you use for tracking the costs associated with purchasing non-inventoried items.

An example of an item you might use an expense account for is a pencil. Unless your business sells pencils, you probably don't track the exact number of pencils you have in inventory and you may want to assign purchase costs to an expense account such as Office Expenses.

This field appears only if the I Buy This Item selection is marked and the I Inventory This Item isn't marked.

New button
Click this button to begin creating a new item record.

OK button
Click this button to accept the entries you've made and close the window.