Fields
Transfer Inventory window


Inventory Journal Number
Enter the journal number you want to assign to this transaction, or accept the default journal number. This number will be recorded in the Inventory Journal.

We recommend that you use the default journal number, because it ensures that you don't use duplicate journal numbers, which may cause confusion in your record keeping. If you want to assign a different number, consider leaving the IJ prefix assigned to the number, so it's easy for you to distinguish the transaction as an inventoried transaction.


Date
Enter the date of the inventory transfer in this field. Select the space bar if you'd like to enter a date using AccountEdge's Calendar window.


Memo
Enter a description of the inventory transaction. This description will appear on various AccountEdge reports, as well as the Inventory Journal. You might consider entering the transaction's quantity information in this field. When you record this transaction, only the value of the inventoried items affected will be recorded in the Inventory Journal, not the actual quantities. If you enter the quantities by which finished items are increased and components are decreased in this field, you can view these changes in the Inventory Journal. For example, if you reduce boards by four units to create one shelf, you may want to enter "-4 boards, 1 shelf" in this field; this description will then appear in the Inventory Journal.


Item Number column
Enter the item number of the inventoried item you want to transfer, or click the search icon to display a search list of items to choose from.

Only inventoried items - items for which you selected I Inventory This Item in the Item Information window - can be entered in this window.


Name column
This field displays the name of the item you entered in the Item Number field.


Quantity column
Enter the quantity of the item you entered in the Item Number column that should be increased or decreased. To increase the quantity of an item, enter a positive number; to decrease the quantity of an item, enter a negative number by entering a hyphen (-) before the amount.

If you're changing the quantity of a component, this amount should be a negative number. If you're changing the quantity of a finished item, this amount should be a positive number.

Enter the quantity in individual units of measure, not buying units of measure or selling units of measure. For example, if you increase your end table sets by one pair of end tables (two end tables), enter 2 in this field.

You can't decrease the quantity of inventoried items to less than zero units.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.


Unit Cost column
Enter the value of each item transferred to or from inventory, or accept the default, which is the average cost of the item -- the total cost of the item's quantities divided by the number of units on hand.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.


Amount column
Enter the total value of all the items transferred to or from inventory, or accept the default entry, which is the amount entered in the Quantity field multiplied by the amount entered in the Unit Cost field. If you enter an amount other than the default amount, the Unit Cost field will change to reflect the different amount.

If the amount that appears in this field is a positive number, the total value of your inventory is increased and the appropriate asset account (assigned to the item in the Asset Account for Item Inventory field in the Item Information window) is increased.

If the amount that appears in this field is a negative number, the total value of your inventory is decreased and the appropriate asset account (assigned to the item in the Asset Account for Item Inventory field in the Item Information window) is decreased.

You can't decrease the value of inventoried items to less than zero.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.


Job column
Enter the job number with which the item is associated, or click the search icon to display a search list of jobs to choose from.


Out of Balance
This field displays the dollar amount the transaction is out of balance. Before you can record the transaction, this field must display a zero amount.


Category
Select from the list the category to which you wish to assign this transaction. (The categories in this list were created in the Edit Category window).

This field appears only if you marked the Turn Category Tracking On field in the System view of the Preferences window.

If you selected the Required option when you chose that preference, you must select a category here before you can record this transaction.


Journal button
Click this button to display the Inventory view of the Transaction Journal window.


Register button
Click this button to display the Items Register window where you can view transactions for all inventoried items or a single inventoried item for a specific date range. (An inventoried item is an item for which you selected I Inventory This Item in the Item Information window.)


Record button
Click this button to record the inventory adjustment you've made and close window.


Cancel button
Click this button to clear the entries you made and close the window.

Copyright 2002 MYOB Limited