Fields in the Count Inventory window

Fields
Count Inventory window

Item Number column
This column displays the numbers of all inventoried items in the AccountEdge system.

Name column
This column displays the names of all inventoried items in the AccountEdge system.

On Hand column
This column displays the current quantities in AccountEdge of all inventoried items.

This quantity is displayed in individual units of measure, not buying units of measure or selling units of measure. For example, if one 24-can case of soda is in stock, 24 will appear as the on-hand quantity.

Counted column
Enter the actual quantities of your inventoried items in this column.

Enter this quantity in individual units of measure, not buying units of measure or selling units of measure. For example, if you have two 24-can cases of soda in stock, enter 48 as the counted quantity.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Difference column
This column displays the quantity difference between the amounts currently recorded in AccountEdge and your actual inventory amounts -- in other words, the amount displayed in the On Hand column minus the amount displayed in the Counted column.

Print button
Click this button to print the Inventory Count Sheet . This is a helpful form for recording your physical inventory.

Adjust Inventory button
Click this button to begin the process of adjusting quantities for items with amounts in the Counted column. The Adjustment Information window appears.

At this point, the next step you follow depends upon whether you're setting up inventory or you're making a routine quantity adjustment. If you're setting up inventory, see To enter the item's opening quantity and value for more information about properly entering opening quantities for your items.

If you're making a routine adjustment of your inventory quantities, use the Adjustment Information window to enter the number of the expense account you wish to use to track the expense of quantities that are no longer in inventory. Click Continue. The Adjust Inventory window appears, displaying the inventory adjustment transaction that was created to make your AccountEdge records match your actual quantities. To complete the adjustment process, click Record in the Adjust Inventory window.

Cancel button
Click this button to clear the entries you made in this window and close the window.