Fields in the Find Transactions window

Fields
Find Transactions window - Bill view

Search By
Choose to display information for either a single PO #, a single vendor invoice number or all bills.

If you choose to view a single PO # or vendor invoice number, a lookup list will appear next to this field and you can select the item you want to view. If you want to view more information about the transaction, click the zoom arrow to open the Purchases window.

Dated From/To
These fields display the date range in the current month. If you wish, you can enter different dates to view transactions from a different period of time.

These fields appear only if you search by Bills.

Vendor
This field displays the name of the vendor whose PO # or vendor invoice number you selected.

This field appears only if you search by a single PO # or vendor invoice number.

Advanced button
Click this button to open the Advanced Filters window, where you can make a number of selections that will enable you to narrow the transactions in the Find Transactions window to only those that you wish to see.

ID # column
This column displays the identifying numbers of the transactions in the list. These numbers were entered in the ID fields of the windows in which you entered the transactions, such as Check #, PO # and Inventory Journal #.

If you wish to view the window in which a specific transaction was entered, click the zoom arrow next to the transaction's ID #.

Src column

This column displays the abbreviations of the source journals for the transactions in the list. The abbreviations that can appear in this column include:

CR Cash Receipts Journal
CD Cash Disbursements Journal
GJ General Journal
IJ Inventory Journal
PJ Purchases Journal
SJ Sales Journal

Date column
This column displays the date each transaction in the list was recorded.

Acct column
This column displays the account for each transaction in the list.

Memo column
This column displays the descriptions of each transaction in the list. This description is typically entered in a Memo field in transaction entry windows.

Payments/Charges columns
These columns display the charges of this bill and the amount your company has paid on this bill.

Job column
This column displays the jobs to which the transactions in the list are assigned.

Balance Due
This field displays the current balance due (charges minus payments) for this bill.

This information only appears if you choose an individual PO # or vendor invoice number.

Print button
Click this button to print the Bill Transactions report.

Password Lock icon
This icon indicates there is information not displayed due to restricted access set on the user's password.

This applies only to a user with a sub-password in an environment in which multiple users have access to the system.

Close button
Click this window to leave this window.