Fields in the Report Format window

Fields
Report Format window

Font & Style
The Font & Style section of the window contains the field named Report Line. Use this field to select one of the sections of a report that you wish to format. Your choices are: Company, Address, Report, Headers, Subtitles, Body, Subtotals and Totals; they correspond to the sections of each MYOB AccountEdge report. For more information about each report section, see Descriptions of Report Lines. If a section doesn't apply to a particular report, the section won't be included in the list.

When you select a report section in the Report Line field, the corresponding report section is highlighted in the sample report on the right side of the window. As you make selections in the remaining fields in the Font & Style section, you'll see the highlighted report section change to reflect your choices.

Font: Choose the font you wish to apply to the section you selected in the Report Line field, or accept the default font, which was automatically selected by MYOB AccountEdge from the current supply of printer fonts on your computer. The default font will usually produce the highest-quality report when printed on your printer.

If the font you choose wasn't provided with your computer system (in other words, if the font isn't a "system font"), the characters that appear on screen reports will look as similar to the font as possible, but may not exactly match the font as it's printed on paper.

Size: Choose the font size you wish to apply to the section you selected in the Report Line field.

Color button: Click this button to open the dialog box that offers a variety of color options and make the choices you wish to apply to the section you selected in the Report Line field.

Style: Choose the style or number of styles you wish to apply to the section you selected in the Report Line field. Depending upon the type of computer you're using, you can choose from the following styles: Bold, Italic, Outline, Shadow or Underline.

Numbers
Negative: Choose the presentation of negative amounts (normal, red or parentheses) you want to apply to the section you selected in the Report Line field.

Align
This field is available only when Company, Address and Report is selected in the Report Line field.

Choose the alignment (left, center or right) you want to apply to the section you selected selected in the Report Line field.

Include
Mark Company Name if you want the company name to print on the report.

Mark Company Address if you want the company address to print on the report.

Mark Report Date if you want the date the report is generated to print on the report.

Margins
Left Margin

Enter the amount of space, in inches, you wish to include on the left side of the printed report.

The amount you enter here will be added to the default amount your printer already uses for a margin. For example, if your printer's default margin is .25 inches and you enter 1.5 in this field, 1.75 inches of space will appear on the left side of the report.

This field displays only for customized individual reports.

Top Margin

Enter the amount of space, in inches, you wish to include on the top of the printed report.

This field displays only for customized individual reports.

Page Setup Button
Click this button to open the Page Setup window for your system.

Descriptions of Report Lines

Company
This section contains your company's name as it will appear on reports. The company name was originally entered in the Company Information window. Click this section if you wish to change its characteristics.

The Company section will be printed on the report only if you mark the Include Company Name field in this window.

Address
This section contains your company's address as it will appear on reports. The address was originally entered in the Company Information window. Click this section if you wish to change its characteristics.

The Company section will be printed on the report only if you mark the Include Company Name field in this window. If the selection is marked, the address will print on the first page of the report only.

Report
This section contains the name of the report. The report name will appear at the top of each page of the report.

Headers
This section contains the header information for the report. Headers appear at the top of each page of the report, describing the columns in the report.

Subtitles
This section contains the subtitles that appear on the report. Subtitles indicate the beginning of new groups of information in the report, such as Accounts, Customers and Total.

Body
This section contains the detailed information of the report, such as transaction amounts, accounts and customer names.

Subtotals
This section contains the subtotals that appear on the report. Subtotals indicate the results of calculations and will appear in various formats, such as dollars, units and percentages.

Totals
This section contains the totals that appear on the report. Totals indicate the results of calculations and will appear in various formats, such as United States dollars, units and percentages.

Use Default button
Click this button to restore the default characteristics to the selected report. Use this button if you don't want to use the customizations you've added.

A dialog box appears, explaining that all changes you've previously made to this report will be removed. Click OK to remove all your changes.

This button displays only for customized individual reports.

Page Setup button
Click this button to open your Macintosh system's Page Setup window, where you can select the page size, scaling, orientation and other options.

Cancel button
Click this button to leave this window.

OK button
Click this button to accept the entries you've made in this window and return to the previous window (Index to Reports window, Reports & Forms view of the Preferences window, or Default Font Selection window).