Fields in the Forms Selection - Print W-2s and W-3 window

Fields
Forms Selection - Print W-2s and W-3 window

Print
The form chosen in the Set Up W-2s and W-3 appears in this field. You can change this, if you wish.

All Employees
Choose this selection to create W-2s or a W-3 for all employees that match the selection criteria you enter in the Identifiers, Zip Code and Custom List fields.

Selected
Choose this selection if you wish to print a form for one employee only. In the field next to this selection, enter the name of the employee or click the search icon and choose the employee from the list.

Identifiers
You can print W-2s or a W-3 for all employees that are assigned all of the identifiers you enter and match the other search criteria you've entered.

ZIP
Enter a zip code to restrict the list of employees for which you want to create W-2s and Form W-3 to the employees whose primary addresses (entered in the ZIP field in the Profile view of the Card Information window) are located in that zip code area. You can also enter just the first digit (or first two, three or four digits) of the ZIP code to match employees whose primary addresses are located in ZIP codes that begin with the same digit(s).

You can create W-2s and a W-3 for all employees that match your entry and the other search criteria you've entered.

Custom List #1, #2, #3
Select an entry from any or all of the three custom lists to restrict the list of employees for which you want to print W-2s. You can print W-2s and a W-3 for all employees that are assigned the custom list selection you enter and match the other search criteria you've entered.

Selected Form for W-2s/W-3
Select the form layout you use to print W-2s or Form W-3. You can choose one of the following standard form layouts or any of the custom form layouts you may have created for your payroll forms using the Customize window.

CONTINUOUS FEED W-2/W-3: Choose this selection if your forms are to be printed on connected pages of forms.

LASER W-2/W-3: Choose this selection if your forms are to be printed on standard-sized sheets of paper using a laser printer. More than one document may be printed on each page.

Print Alignment Form(s) button
Click this button to print a sample W-2 or W-3 (or page of forms, if you selected Laser W-2s/W-3) that allows you to determine whether the forms loaded in your printer are positioned correctly for printing.

Before you begin printing, remember to load the forms in the appropriate printer. When you click this button, the Print dialog box for your computer will appear; click OK to print the alignment W-2/W-3 or page of W-2s. If the position of the W-2s/W-3 is incorrect, adjust the forms and print another alignment W-2/W-2 or page of W-2s. You can print as many alignment forms as you like.

Customize button
Click this button to display the Customize W-2s window, where you can adjust the location of various parts of your W-2 forms or Form W-3.

Cancel button
Click this button to close this window without recording any changes you made.

OK button
Click this button to accept the entries you've made in this window. The Review W-2 Forms Before Printing window will appear, where you can review information about each form you selected, as well as choose specific forms to print.