W-2s

Warning: Be careful if you plan to customize W-2 forms

Although you can customize your W-2 forms using AccountEdge, forms that don't match governmental guidelines won't be accepted. We recommend that you use the standard form setup.

The following fields are available in the Customize W-2s window.

Data field name	Data that will print in this field if active	Active/Inactive field (Active field text label)
[Addr2 - Country]	The Country field entry from the Card Information window for the Address 2 location	Inactive
[Addr3 - Country]	The Country field entry from the Card Information window for the Address 3 location	Inactive
[Addr4 - Country]	The Country field entry from the Card Information window for the Address 4 location	Inactive
[Addr5 - Country]	The Country field entry from the Card Information window for the Address 5 location	Inactive
[Alloc. tips]	The total amount of tips allocated for this employee; calculated from paycheck entries.	Active
[Box 12, Line 1 #]	The amount (if any) specified for Line 1 of Box 12 on the Set Up W-2s and W-3 window	Active
[Box 12, Line 1 Code]	The code for the type of deduction or payment, if an entry was specified for Line 1 of Box 12 on the Set Up W-2s and W-3 window	Active
[Box 12, Line 2 #]	The amount (if any) specified for Line 2 of Box 12 on the Set Up W-2s and W-3 window	Active
[Box 12, Line 2 Code]	The code for the type of deduction or payment, if an entry was specified for Line 2 of Box 12 on the Set Up W-2s and W-3 window	Active
[Box 12, Line 3 #]	The amount (if any) specified for Line 3 of Box 12 on the Set Up W-2s and W-3 window	Active
[Box 12, Line 3 Code]	The code for the type of deduction or payment, if an entry was specified for Line 3 of Box 12 on the Set Up W-2s and W-3 window	Active
[Box 12, Line 4 #]	The amount of the deduction (if any) specified for Line 4 of Box 12 on the Set Up W-2s and W-3 window	Active
[Box 12, Line 4 Code]	The code for the type of deduction or payment, if an entry was specified for Line 4 of Box 12 on the Set Up W-2s and W-3 window	Active
[Box 14, Line 1 #]	The amount (if any) specified for Line 1 of Box 14 on the Set Up W-2s and W-3 window	Active
[Box 14, Line 1 Code]	The code for the type of deduction or payment, if an entry was specified for Line 1 of Box 14 on the Set Up W-2s and W-3 window	Active
[Box 14, Line 2 #]	The amount (if any) specified for Line 2 of Box 14 on the Set Up W-2s and W-3 window	Active
[Box 14, Line 2 Code]	The code for the type of deduction or payment, if an entry was specified for Line 2 of Box 14 on the Set Up W-2s and W-3 window	Active
[Box 14, Line 3 #]	The amount (if any) specified for Line 3 of Box 14 on the Set Up W-2s and W-3 window	Active
[Box 14, Line 3 Code]	The code for the type of deduction or payment, if an entry was specified for Line 3 of Box 14 on the Set Up W-2s and W-3 window	Active
[Card Custom Field 1]	The entry in the Custom Field #1 field of the Card Information window	Inactive
[Card Custom Field 2]	The entry in the Custom Field #2 field of the Card Information window	Inactive
[Card Custom Field 3]	The entry in the Custom Field #3 field of the Card Information window	Inactive
[Card Custom List 1]	The entry in the Custom List #1 field of the Card Information window	Inactive
[Card Custom List 2]	The entry in the Custom List #2 field of the Card Information window	Inactive
[Card Custom List 3]	The entry in the Custom List #3 field of the Card Information window	Inactive
[Card ID]	The Card ID from the Card Information window	Inactive
[Control #]	The optional Control No. entered on the Set Up W-2s and W-3 window. NOTE: Due to IRS restrictions, this number cannot exceed 19 characters.	Active
[Country]	The Country field entry for Address 1 in the Card Information window	Inactive
[Dependent care]	Amount of any pre-tax deductions by this employee for dependent care expenses	Active
[EIC Paid]	The amount of any Advance Earned Income Credit paid to this employee, as determined by entries in the W-2 Employee Information windows	Active
[Employer's Name & Address]	The Company Name and Address information entered in the Company Information window	Active
[Federal Tax ID #]	The Federal Tax ID entered in the Company Information window	Active
[Federal tax]	The total federal income tax withheld from this employee's wages	Active
[First Name]	The employee's first name, as entered in the Card Information window	Active
[Last Name]	The employee's last name, as entered in the Card Information window	Active
[Local tax]	The total local income tax that was withheld for this employee	Active
[Local wages]	The total wages from which local income taxes were withheld for this employee	Active
[Locality name]	The name of the locality for which local income taxes were withheld, as entered on the Employee Payroll Information window	Active
[Medicare tax]	The total amount of Medicare tax withheld from this employee's wages	Active
[Medicare wages]	The total wages from which Medicare tax was withheld	Active
[Nonqualified plans]	Amount distributed to this employee from a nonqualified deferred compensation plan	Active
[Soc. Sec. tax]	The total amount of Social Security tax withheld from this employee's wages	Active
[Soc. Sec. tips]	The total amount of tip income from which Social security tax was withheld for this employee	Active
[Soc. Sec. wages]	The total wages from which Social Security tax was withheld for this employee	Active
[Social Security #]	The employee's Social Security number, as entered in the Payroll Information window	Active
[State Code]	The two-letter code for the state in which state taxes were withheld by this employer	Active
[State I.D. No.]	The State Payroll Tax ID Number entered on the General Payroll Information window	Active
[State tax]	The total state income tax that was withheld for this employee	Active
[State wages]	The total wages from which state income taxes were withheld for this employee	Active
[Wages, tips]	The total taxable wages (including any tips) paid to this employee	Active
[X if Retirement Plan]	This box is checked automatically if the employee is a participant in a qualified retirement plan, as indicated on the W-2 Employee Information window.	Active
[X if Statutory]	This box is checked automatically if the employee is designated as statutory on the W-2 Employee Information window.	Active
[X if Third-Party Sick Pay]	This box is checked automatically if the employee receives third-party sick pay, as indicated on the W-2 Employee Information window.	Active