W-3

Warning: Be careful if you plan to customize Form W-3

Although you can customize your Form W-3 using AccountEdge, forms that don't match governmental guidelines won't be accepted. We recommend that you use the standard form setup.

The following fields are available in the Customize Form W-3 window.

Data field name	Data that will print in this field if active	Active/Inactive field (Active field text label)
[Dependent care benefits]	Aggregate amount of any pre-tax deductions for dependent care expenses, for all employees designated for this W-3 in the Review W-3 Before Printing window by this employee	Active
[Kind of Payer]	An X automatically appears in this box to indicate that you use Form 941 to submit payroll taxes.	Active
[Advance EIC payments]	The aggregate amount of advance EIC payments made to all employees designated for this W-3 in the Review W-3 Before Printing window	Active
[Allocated tips]	The aggregate amount of allocated tips entered for all employees designated for this W-3 in the Review W-3 Before Printing window	Active
[Company Address]	The company address entered in the Company Information window	Active
[Company Name]	The company name entered in the Company Information window	Active
[Contact person]	The contact person (if any) designated on the Set Up W-2 and W-3 window	Active
[Control #]	The optional Control No. entered on the Set Up W-2s and W-3 window. NOTE: Due to IRS restrictions, this number cannot exceed 19 characters.	Active
[Deferred compensation]	Total amount of deferred compensation (W-2 codes D - H and S) paid to employees, as determined by designations on individual W-2s	Active
[E-mail Address]	The email address (if any) entered on the Set Up W-2 and W-3 window	Active
[Employer's state ID number]	The State Payroll Tax ID Number entered in the General Payroll Information window	Active
[Establishment number]	The code number (if any) for the business establishment reported on this W-3; derived from entry on the Set Up W-2 and W-3 window. NOTE: You may file a separate W-3 for each establishment in your business, even if they all have the same EIN.)	Active
[Fax area code]	The fax number area code (if any) entered on the Set Up W-2 and W-3 window	Active
[Fax number]	The fax number (if any) entered on the Set Up W-2 and W-3 window	Active
[Federal income tax withheld]	The total amount of federal income tax withheld from wages, as reported on W-2s for all employees designated for this W-3	Active
[Federal Tax ID #]	The Federal Tax ID entered in the Company Information window. NOTE: Changing the Employer ID # entry on the Set Up W-2s and W-3 window will change the Federal Tax ID in the Company Information window.	Active
[Income tax withheld by payer of third-party sick pay]	Total amount of tax withheld by the payer of third-party sick pay, as determined by designations on individual W-2s	Active
[Local income tax]	The aggregate local income tax withheld for all employees on this W-3	Active
[Local wages, tips, etc.]	The aggregate wages, tips and other compensation from which local income taxes were withheld for employees on this W-3	Active
[Medicare tax withheld]	The total amount of Medicare tax withheld from all employees designated for this W-3 in the Review W-3 Before Printing window	Active
[Medicare wages and tips]	The total amount of wages from which Medicare tax was withheld during this payroll year	Active
[Nonqualified plans]	Aggregate amount paid to all employees on this W-3 from nonqualified deferred compensation plans	Active
[Other EIN Used This Year]	If your company used a different Employee Identification Number (including the EIN of a previous business owner) during this payroll year, it will appear here (as entered on the Set Up W-2 and W-3 window).	Active
[Social Security tax withheld]	The total amount of Social Security tax withheld from all employee compensation designated for this W-3 in the Review W-3 Before Printing window	Active
[Social security tips]	The total amount of tip income from which Social security tax was withheld for all employees on this W-3	Active
[Social Security wages]	The total amount of wages from which Social Security tax was withheld for all employees designated for this W-3 in the Review W-3 Before Printing window	Active
[State income tax]	The total amount of state income tax withheld from wages, as reported on W-2s for all employees designated for this W-3	Active
[State wages, tips, etc.]	The aggregate wages, tips and other compensation from which state income taxes were withheld for employees on this W-3	Active
[State]	The two-letter state abbreviation entered in the General Payroll Information window	Active
[Telephone area code]	The telephone area code (if any) entered on the Set Up W-2 and W-3 window	Active
[Telephone number]	The telephone number (if any) entered on the Set Up W-2 and W-3 window	Active
[Third-Party Sick Pay Recap]	If you are filing Forms W-2 and W-3 to recap employees' third-party sick pay information, this box must state "Third-Party Sick Pay Recap." (Double-click on this field and check Field is Active to insert this wording in the field automatically. You may adjust the font if necessary.)	Inactive
[Total Number of Forms W-2]	The number of W-2 forms summarized on this Form W-3, as determined by selections on the Review W-3 Before Printing window	Active
[Wages, tips, other compensation]	The total amount of wages, tips and other compensation in this payroll year for all employees designated for this W-3 in the Review W-3 Before Printing window	Active