To edit the status information

In the procedure To export the current status information, you created a file called an import file. In this step, you'll make changes to the import file using a text editor, such as Simple Text that will indicate the new status of your cards, items, activities or accounts. When you import the cards, items, activities or accounts back into your company file in the next step, MYOB AccountEdge will change the status entered in the edited file.

1. Open the import file in a text editor and find the Inactive field for each card, item, activity or account.

In this field, a Y indicates the Inactive check box on the card, item, activity or account is marked; the card, item, activity or account is Inactive.

An N indicates the card, item, activity or account is unmarked -- card, item, activity or account is Active.

2. Change the letter to indicate the status you want your cards, items, activities or accounts to have when they are updated. Choose from the following options:

Active Status: Enter an N if you want the Inactive check box to be unchecked when you update the cards, items, activities or accounts; cards, items, activities or accounts will be Active.

Inactive Status: Enter any non-blank character, other than N, if you want the Inactive check box to be checked when you update the cards, items, activities or accounts; cards, items, activities or accounts will be Inactive.

No Change: If the inactive field is blank the Inactive field won't be updated; the status of your cards, items, activities or accounts in your company file will remain the same.

3. Save the file.
4. To continue the process of updating the status of you records, see To import the edited status information.