To create a vendor debit for an item bill when you didn't return all the items that were on the bill

Use this procedure only if your transactions are unchangeable. See What are changeable and unchangeable transactions? for more information.

This process returns all account balances and item quantities to their previous levels.

The Purchases window should be displayed. (To find the Purchases window)

1. Create a new item bill by entering the vendor's name and other information at the top of the window.
2. In the first line item, enter a negative number in the Received field to indicate the quantity of items that you returned. For example, if the original item purchase recorded the purchase of 10 gadgets but you returned only four gadgets, enter -4 in the Received field and the gadgets item number in the Item Number field. When you do this, the amount of the purchase will appear as a negative number in the Total Amount field.
3. Enter additional returned items in the other line items in the window, if necessary.
4. Click Record. The total quantities of the items in inventory will change to reflect the negative numbers you entered in step 2.
5. You have two choices to settle the vendor debit:

• Apply the amount of the vendor debit to your outstanding purchase balance with the vendor. To learn how to apply vendor debits to outstanding purchase balances, see To apply a vendor debit for more information.

• Indicate that you received a refund from the vendor for the amount of the vendor debit. To learn how to record a refund received from a vendor, see To receive a refund for more information.