You have the choice of recording Receive Money transactions directly into an account or of grouping Receive Money transactions into the undeposited funds account.
To learn more about which method you wish to use to deposit your receipts, see:
Note: Entering transactions in the13th period
To enter a transaction for the 13th period, enter an asterisk (*) in the Date field before you enter the transaction's actual date.
For example, if you want to place a transaction in the 13th period and want to indicate that the transaction was an adjustment for a transaction you originally entered on September 9, 2002, enter *9/9/02. (If you simply want to place a transaction in the 13th period and the actual date doesn't matter, you can enter whatever date you want following the asterisk). Regardless of the date you enter after the asterisk, that month's accounting records won't be affected by the entry.
For more information about entering transactions in the 13th period, see Entering transactions in the 13th period.
You can enter information in the Receive Money window that will help you to identify the Receive Money transaction in the future. The Payor field is optional, but you may choose to select a card from the Card File list so the transaction will be appear in the list of all transactions that are linked to the card or you can choose not to use a card.
If you've entered a card in the Payor field and if you've entered payment information for the card in the Card Information window, the payment method will appear automatically. Otherwise, select a payment method if you wish. Use the Details button to access the Applied Payment Details window if you wish to enter the check number, for instance, if the Receive Money transaction was made by check, or the credit card number and other information if the Receive Money transaction was made using a credit card. If you choose to group your Receive Money transactions in the undeposited funds account, when you're ready to prepare a bank deposit, you can choose to sort the Receive Money transactions by the payment method. For more information about bank deposits, see Preparing a bank deposit.
Warning: Receive Money transactions can't be used to close invoices
If you've recorded orders or invoices for customers using the Sales Command Center, in order to make payments to the orders or invoices, you must enter the payment using the Sales Command Center -- using the Receive Payments window or the Sales Register window.
Receive Money transactions can't be used to close invoices or make payments to orders.
The scrolling list in the middle of the Receive Money window is the main area where Receive Money transactions are created. When information is entered in a row in the scrolling list, the row is called a line item on the transaction. You can enter as many line items on a Receive Money transaction as you want. You'll enter the individual amounts that are included in the Receive Money transaction, along with the account or accounts they affect. Typically these are income accounts.
The amount you entered in the Amount Received field in the top half of the window is considered a debit amount, and the amounts you enter in this column are considered credit amounts.
Keep in mind that the amount(s) you apply in the Amount column will accumulate in the Total Allocated field and the Total Allocated amount must equal the amount that appears in the Amount Received field in the top half of the window before you can record the transaction. The Out of Balance amount must be zero before you record.
Choose Recap Transaction from the Edit menu to view the accounting entries that will be made to your financial records when you record the Receive Money transaction.
You can also use the Bank Register window to create Receive Money transactions.
Step by step
Receiving money in the Bank Register
To choose a linked account for undeposited funds transactions