In some cases, you may find that the check numbers on your printed paychecks don't agree with the numbers assigned to the paychecks in AccountEdge. This can happen because of a printer jam or a similar problem, or because the starting check number you entered in the Forms Selection - Print Checks window didn't match the number of the first check form inserted in your printer.

To solve this problem, you could delete or reverse the checks and then reenter and reprint them. This can be time-consuming and expensive, though, since a number of check forms will have to be destroyed. You can use the following steps to change the numbers in AccountEdge to match those on your printed check forms.

1. Redisplay the Forms Selection - Print Checks window.
2. In the Check # of First Check in the Printer field, enter the number of the first paper check that has an incorrect number in AccountEdge. Be sure to enter the number that appears on the actual paper check form, not the number that appears in AccountEdge.
3. Unmark the Unprinted Checks Only option.
4. Use the Checks Dated From and Check Numbers Between to select the AccountEdge check records that you want to change. For example, if the incorrect check records are numbered 1000 to 1005, enter those numbers. Click OK.
5. The checks you selected appear in the Review Checks Before Printing window. Review the list of checks to be sure that it includes only the check records that you want renumbered. If a check you don't intend to renumber appears in the list, unmark that check by clicking the Print column next to that check. When you're sure the list is accurate and complete, click Print. A print dialog box appears.
6. You don't want to print additional checks, so click Cancel in the print dialog box. The numbers will be changed when you do.

To verify the new numbers, open the Transaction Journal window and click the Disbursements tab.

This tip applies to:

Forms Selection - Print Checks window

Pay Employees window

Review Checks Before Printing window