Applying vendor debits and receiving refunds from vendors

MYOB AccountEdge allows you to apply the vendor debit to one or more of your open bills and orders with the vendor or indicate that you've received a refund from the vendor for the amount of the vendor debit.

If you've marked the "Warn if Vendor Owes Me Money Before Making a Vendor Payment" preference, the following alert message will appear when you enter a vendor card who has outstanding debit memos in the Vendor field of the Pay Bill window: "You have $XX in outstanding debit memos on file with this vendor." You have three choices:

• If you don't want to settle the debit memos now, click Cancel to display the Pay Bills window.
• If you want to apply all debit memos to your bills, beginning with the oldest ones, click the Apply Debits button. The debit memos will be applied, and any unpaid bills will appear in a list in the middle of the Pay Bills window, ready to be paid.
• If you want to choose the bills that will be paid with the debit memos, click the Open Register button. The Purchases Register window will open; choose the debit memo you wish to apply and click the Apply to Purchase button to open the Settle Returns and Debits window, where you can apply the debit memo to whichever bill you like.

Note: The category you assigned to the debit and to the applied bill or order must match

If they don't match or if either has no category, find the bill or order to which you will apply the debit. Then assign a category to one of the transations so they do match.