You can use AccountEdge to print W-2 forms for your employees to use at tax time. You can also print Form W-3 for transmitting your W-2s to the IRS. Information for W-2 forms is tracked using the Current Payroll Year for your company file. To learn the current payroll year of your AccountEdge company file and other general payroll information, choose General Payroll Information from the Setup menu.
You must print W-2 and W-3 forms before you close the payroll year and begin the new one. We strongly recommend that you make a backup of your AccountEdge company file after printing these statements and before closing the year. Once the year is closed, detailed payroll information is no longer available and W-2 forms and other reports can't be printed for that year. If you've made a backup, however, you can restore that backup and print the necessary documents.
We also recommend that you make multiple backups of your company file, that is, more than one copy of your company file at different locations. The purpose of multiple backups is simple: backups can fail as easily as computers. If the backed-up file is damaged, you're in just as much trouble as you would be without any backup at all.
You can enter or change amounts that print on W-2 forms by manually adjusting the amounts that were calculated by AccountEdge. The changes won't affect transactions or reports in AccountEdge; the changes will only print on the W-2 forms. You can also choose to revert to the amounts calculated by AccountEdge.
Step by step