Fields in the Pay Employees window

Pay Employees window

Pay From Account

Select the account you want to use to pay this paycheck. If you specified a checking account in the Payroll Linked Accounts window, Payroll Checking will appear as the default selection in this field.

The accounts in this list are only those that have a bank or credit card account type.

Group with Electronic Payments

Select this button if you wish to group this payment with electronic payments.

The Electronic Payments feature is available only if you subscribe to the MYOB Business Services for Direct Deposit and Vendor Payments. If you don't have this feature, you can click this field to learn more about these services.

When you choose to group a Spend Money transaction with other electronic payments, an individual cash-disbursement transaction is recorded in the linked electronic payments account -- not directly to your bank or credit card accounts. After you've grouped all of the Spend Money transactions you wish, you can then make an electronic payment using the Prepare Electronic Payments window.

Balance

This field displays the current balance of the account you selected in the left corner of the window. If you wish to display the Find Transactions window to view more detailed information about the account, click the zoom arrow.

Employee

Enter the name of the employee who will receive this paycheck, or click the search icon to display a search list of all your employee records.

After an employee name is entered in this field, you can click the zoom arrow to display the Card Information window and view detailed information about the employee.

Payee

Select the address of the employee that will appear on this check from the list of five possible addresses. The addresses for this employee were entered in the Address, City, State, Zip Code and Country fields of the Card Information window.

This field appears only if you selected Pay from Account. It is not needed for Electronic Payments.

Memo

Enter a description of the payroll transaction. This description will appear on various AccountEdge reports, as well as the Cash Disbursements Journal.

If you change the default memo, we suggest you keep the word "Paycheck" in the memo to remind you of the nature of the transaction.

Check #

Enter the number of the paycheck you wish to print, or accept the default paycheck number, which is one number higher than the last check written from this checking account.

Date

Enter a date for the paycheck. Select the space bar if you'd like to enter a date using AccountEdge's Calendar window.

Dates that occur before your conversion date or in a prior fiscal year can't be used.

Net Pay

This field displays the net amount that appears on the employee's paycheck. The amount is calculated by adding the various wages, deductions and taxes that appear in the list in the bottom half of the window.

Description column

This column displays the names of all the wages, deductions, taxes and employer expenses that are assigned to this employee.

Hours column

Information appears in this column only if the pay basis selected for this employee in the Payroll Details view - Wages is hourly.

Enter the number of hours this employee worked during the pay period, or accept the default number of hours.

The default number was calculated by taking your entry in the Number of Hours in a Full-Time Work Week field of the General Payroll Information window and multiplying it by the number of weeks in the time period you selected in the Pay Frequency list in the Payroll Details view - Wages. For example, if your full-time work week is 40 hours and your pay period is Biweekly, 80 should appear in this column.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Account columns

These two columns display the account number and name assigned to the wages, deductions, taxes and employer expenses that appear on the left side of the scrolling list. These accounts were assigned to their categories in the Employee Payroll Information, Deduction Information, Tax Table Information and Employer Expense Information windows.

Amount column

This column displays default amounts calculated by AccountEdge for the wages, deductions, taxes and employer expenses for this paycheck. These amounts are calculated based on your selections and entries in the Wages Information, Employee Payroll Information, Deduction Information, Tax Table Information and Employer Expense Information windows.

You can change the amounts, if you wish. If you change an amount, other amounts may change, as well, if the other amounts are dependent upon the amount you changed.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Job column

If the employee worked on a job that you're tracking in AccountEdge, enter the number of the job here, or click the search icon to display a search list of jobs to choose from

Wages and employer expenses are typical payroll categories that often are assigned to jobs.

Already Printed

Mark this option if you're recording a transaction, such as a paper paycheck, that has already been written.

Save Recurring button

Click this button to open the Save Recurring Template window to create a recurring paycheck template. A recurring template will be saved in a separate "holding area" where you can retrieve the transaction as many times as you want in the future. You can change the information on a recurring paycheck before you record the template as an actual transaction. Until you record them, recurring paycheck templates have no effect on your financial records.

Use Recurring button

Click this button to use a recurring paycheck template.