Importing/Exporting - Sales Fields

Sales Fields - Item

Importing and exporting > Importing data into MYOB AccountEdge > Field descriptions for importing and exporting >>

Field

Description and Character Limits

*Co./Last Name

Must match a preexisting card in your MYOB software company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.

NOTE: To match a preexisting card when the designation chosen for the card is Individual, MYOB AccountEdge requires that you include both the last name and the first name.

First Name

20 characters, alphanumeric.

Addr 1 - Line 1
- Line 2
- Line 3
- Line 4

Total Address field (lines 1 through 4) cannot exceed 255 characters, alphanumeric.

Invoice #

8 characters, alphanumeric

Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

Customer PO

20 characters, alphanumeric

Ship Via

20 characters, alphanumeric

Already Printed

1 character. Any non-blank character signifies that the invoice and purchase order is already printed or sent.

*Item Number

30 characters, alphanumeric. Must match an preexisting item in your MYOB AccountEdge company file.

Quantity

10 characters, numeric - allows 3 decimal places and decimal point.

Description

255 characters, alphanumeric

Price

11 characters, numeric, including 3 decimal places

Discount

10 characters, numeric, including 2 decimal places

Total

Dollar amount field 15 characters (including dollar signs and negative signs).

Job

15 characters, alphanumeric. Must match preexisting job number in your MYOB AccountEdge company file.

Comment

255 characters, alphanumeric

Journal Memo

255 characters, alphanumeric

Slsmn Last Name

31 characters, alphanumeric. Must match the name of an employee card in the MYOB AccountEdge company file.

Slsmn First Name

20 characters, alphanumeric.

Shipping Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

Tax Code

3 characters, alphanumeric. Must match a preexisting tax code in the Tax Code List.

Tax Amount

15 characters, numeric, including 2 decimal places

Freight Amount

15 characters, numeric, including 2 decimal places

Freight Tax Code

3 characters, alphanumeric. Must match a preexisting tax code in the Tax Code List.

Freight Tax Amount

15 characters, numeric, including 2 decimal places

Sale Status

1 alphanumeric character. O indicates an order. Q indicates a quote. Any other character or blank indicates the sale is an invoice.

Currency Code

3 characters, alpha. One code per sale/purchase. Must match a preexisting currency code in the Currency List. Must match customer/vendor currency code.

Exchange Rate

11 digits, including 6 decimal places. If blank, current exchange rate substituted.

Terms - Payment is Due

1 character, numeric. Use one of these codes to indicate when payment is due:

0 - COD

1 - Prepaid

2 - In a Given # of Days

3 - On a Day of the Month

4 - # of days after EOM

5 - Day of Month after EOM

- Discount Days

3 characters, numeric
If you choose code 0, 1, 2 or 4 to indicate when payment is due, use a number of days from 0-999.
If you chose code 3 or 5 to indicate when payment is due, use a date from 1-31. (EOM=31)

- Balance Due Days

3 characters, numeric
If you choose code 0, 1, 2 or 4 to indicate when payment is due, use a number of days from 0-999.
If you chose code 3 or 5 to indicate when payment is due, use a date from 1-31. (EOM=31)

- % Discount

2 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.

- % Monthly Charge

2 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.

Referral Source

20 characters, alphanumeric.

Amount Paid

15 characters (including dollar sign, comma and negative sign). If no decimal entered, MYOB AccountEdge appends .00. If more than 2 decimals, MYOB software rounds to the nearest cent.

Payment Method

20 characters, alphanumeric.

Payment Notes

255 characters, alphanumeric. Available only if a Payment Method is entered.

Name on Card

50 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.

Card Number

25 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.

Expiration Date

10 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.

Authorization Number

255 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.

Check No

8 characters, alphanumeric. Only available for check payment method type.

Category

15 characters, alphanumeric

*This is a Required Field: When importing, this field must have a valid matching import field.


Field	Description and Character Limits
*Co./Last Name	Must match a preexisting card in your MYOB software company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE: To match a preexisting card when the designation chosen for the card is Individual, MYOB AccountEdge requires that you include both the last name and the first name.
First Name	20 characters, alphanumeric.
Addr 1 - Line 1 - Line 2 - Line 3 - Line 4	Total Address field (lines 1 through 4) cannot exceed 255 characters, alphanumeric.

Invoice #	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.
Customer PO	20 characters, alphanumeric
Ship Via	20 characters, alphanumeric
Already Printed	1 character. Any non-blank character signifies that the invoice and purchase order is already printed or sent.
*Item Number	30 characters, alphanumeric. Must match an preexisting item in your MYOB AccountEdge company file.
Quantity	10 characters, numeric - allows 3 decimal places and decimal point.
Description	255 characters, alphanumeric
Price	11 characters, numeric, including 3 decimal places

Discount	10 characters, numeric, including 2 decimal places
Total	Dollar amount field 15 characters (including dollar signs and negative signs).

Job	15 characters, alphanumeric. Must match preexisting job number in your MYOB AccountEdge company file.
Comment	255 characters, alphanumeric
Journal Memo	255 characters, alphanumeric
Slsmn Last Name	31 characters, alphanumeric. Must match the name of an employee card in the MYOB AccountEdge company file.
Slsmn First Name	20 characters, alphanumeric.
Shipping Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.
Tax Code	3 characters, alphanumeric. Must match a preexisting tax code in the Tax Code List.
Tax Amount	15 characters, numeric, including 2 decimal places
Freight Amount	15 characters, numeric, including 2 decimal places
Freight Tax Code	3 characters, alphanumeric. Must match a preexisting tax code in the Tax Code List.
Freight Tax Amount	15 characters, numeric, including 2 decimal places

Sale Status	1 alphanumeric character. O indicates an order. Q indicates a quote. Any other character or blank indicates the sale is an invoice.
Currency Code	3 characters, alpha. One code per sale/purchase. Must match a preexisting currency code in the Currency List. Must match customer/vendor currency code.
Exchange Rate	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Terms - Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given # of Days 3 - On a Day of the Month 4 - # of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric If you choose code 0, 1, 2 or 4 to indicate when payment is due, use a number of days from 0-999. If you chose code 3 or 5 to indicate when payment is due, use a date from 1-31. (EOM=31)
- Balance Due Days	3 characters, numeric If you choose code 0, 1, 2 or 4 to indicate when payment is due, use a number of days from 0-999. If you chose code 3 or 5 to indicate when payment is due, use a date from 1-31. (EOM=31)
- % Discount	2 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.
- % Monthly Charge	2 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.
Referral Source	20 characters, alphanumeric.
Amount Paid	15 characters (including dollar sign, comma and negative sign). If no decimal entered, MYOB AccountEdge appends .00. If more than 2 decimals, MYOB software rounds to the nearest cent.
Payment Method	20 characters, alphanumeric.
Payment Notes	255 characters, alphanumeric. Available only if a Payment Method is entered.
Name on Card	50 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Card Number	25 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Expiration Date	10 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Authorization Number	255 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Check No	8 characters, alphanumeric. Only available for check payment method type.
Category	15 characters, alphanumeric