To adjust item quantities

The Adjust Inventory window should be displayed. (To find the Adjust Inventory window)

Click Adjust Inventory in the Inventory Command Center; or, in the Items Register window, click the Adjust Inventory button.

In the Adjust Inventory window, review the Inventory Journal number and date that appear by default. Change them if necessary.

Enter a short, detailed comment in the Memo field: Your entry will appear in the Find Transactions and Inventory Register windows and on reports, and can be used to find your journal entry quickly later on.

Enter a line item for each item you want to adjust. Enter the item number and the quantity by which you want your inventory to be adjusted. Place a minus sign (-) before the quantity to reduce the quantity on hand.

(Don't change the default entries in the Unit Cost and Amount columns.)

Finally, choose an allocation account for each line item:

Shrinkage: If the items were lost or stolen, choose the Shrinkage account or a similar account used to track loss.

Cost of Sales: If you sold the items but didn't create an invoice for them using the Sales window, use the cost of sales account that's been assigned to the item in the Item Details view of the Item Information window.

Expense: If you purchased the items and paid for them with a check, but didn't create a bill for them in the Purchases window, use the expense account that you selected for the check.

Asset: If you're correcting an error made when you first set up your item records, use the asset account assigned to the item in the Item Details view of the Item Information window.

Click Record.