To enter a withdrawal that isn't a check (Spend Money window)

The Spend Money window should be displayed. (To find the Spend Money window)

1. Enter or select the account from which you will withdraw the amount in the Account field.

--OR--

If you want to group this transaction with other electronic transactions, mark the Group with Electronic Payments selection. (An employee or supplier card must be entered in the transaction window in order to create an electronic transaction; only employee or supplier cards can be used.) The transactions will be linked to the account you chose as your Linked Account for Electronic Payments.

2. In the Check No. field, enter a word or phrase to describe the withdrawal. (You don't need to use a check number.)

Note:  If you don't want to enter a check number

3. If the withdrawal is for a person or company in your Card File, choose the appropriate card. Otherwise enter the payee's name and address in the Payee field.

If you marked the Group with Electronic Payments selection, an employee or supplier card must be entered in order to create an electronic transaction; only employee or supplier cards can be used.

4. Review the default entries that are provided for you. Be sure the memo is short but descriptive; it can be used to identify the withdrawal in the Find Transaction window and on reports later on. Also be sure the date is correct.



5. In the Amount field, enter the amount being withdrawn.



6. In the scrolling list in the middle of the window, allocate the transaction to the proper allocation account(s).

You'll enter an account(s) to indicate the reason for the withdrawal (for example, a bank fees expense account or a petty cash account).

7. Be sure to mark the Already Printed selection to indicate that you don't want this transaction to appear on your list of checks to be printed.



8. Click Record.