Deposit to Account

Select the account where you want the receipts to be deposited.

The accounts in this list were assigned Account Type: Bank or Account Type: Credit Card in the Profile view of the Edit Accounts window.

Balance

This field displays the current balance of the account you selected in the left corner of the window. Click the zoom arrow to display the Find Transactions window and view more detailed information about the account.

Select Receipts by

You have a choice of displaying and depositing receipts by all methods -- receipts made using any type of payment method or of displaying and depositing receipts by only one, two or more payment methods.

If you select Payment Method, a lookup list will appear next to this field. Use the list to select a single method or several methods.

Display transactions

You have the choice of displaying only receipts that have been authorized, only receipts that have not been authorized, or all receipts. Displaying only authorized receipts, for example, may make identifying the receipts you want to include in a deposit easier.

This field appears only if you subscribe to MYOB Business Services Credit Card Processing.

ID #

When you begin to create a transaction in this window, this field automatically displays the next CR (Cash Receipts) number available.

If you highlight the field, Auto # appears. This text indicates that the transaction will be automatically given an actual transaction number when it's recorded into the company file. This ensures that two or more users won't create transactions with the same transaction number at the same time.

You can choose to delete Auto # and enter a new number for the transaction. If you enter a number here, consider leaving the CR prefix assigned to the number, so it's easy for you to distinguish the transaction as a Cash Receipts Journal transaction. If you choose to enter a number in the ID # field, the next time you record a Receive Money transaction, the ID # will automatically revert to the next available CR number; it won't increase the number you entered by one.

Date

Enter the date of the transaction. Undeposited funds on or before the date entered will be displayed. Dates that occur before your conversion date or in a prior fiscal year can't be used.

Select the space bar if you'd like to enter a date using AccountEdge's Calendar window.

Memo

Enter a description of the transaction. This description will appear on various AccountEdge reports, as well as the Cash Receipts journal.

ID # column

Displays the ID number of each cash receipt transaction. Click the zoom arrow to display information about a particular transaction.

Date column

Displays the date of each transaction.

Memo column

Displays the memo that was assigned to each transaction.

Payment Method column

Displays the payment method used for each transaction.

Amount column

Displays the amount of each receipt.

Deposit column

Click this column to indicate that a particular transaction should be included on the bank deposit; a check mark will appear. Click the mark to unmark the column if you decide that you don't want to include the transaction on the bank deposit.

Click the checkmark button at the top of this column to mark all the transactions in the list. Click again to clear all marks from this column.

Number of Deposits Included

This field displays the total number of items included in this particular transaction.

Total Deposit Amount

This field displays the total amount of the deposit. The amount changes as transactions are marked and unmarked.

Deposit Adjustment button

Click this button to open the Bank and Deposit Adjustments window. Enter fees and/or adjustments; when you record the transaction, it will appear in the Prepare Bank Deposit window.

Print button

Click this button to print the Bank Deposit report for the current deposit recorded in this window.

Journal button

Click this button to open the Transaction Journal window; the Receipts view will be displayed.

Record button

Click this button to record a deposit transaction.

Cancel button

Click this button to close the window without recording a deposit transaction.

The transactions you've marked in the Deposit column will remain marked.