Importing and exporting

Purchases Fields - Item

View a list of all types of fields: Field descriptions for importing and exporting

Field

Description and Character Limits

*Co./Last Name

Must match a preexisting card in the AccountEdge company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.

NOTE:  To match a preexisting card designated as "Individual,' MYOB AccountEdge requires both the last and first names.

First Name

20 characters, alphanumeric.

Addr 1
  - Line 1
  - Line 2
  - Line 3
  - Line 4

Total Address field (lines 1 through 4) cannot exceed 255 characters, alphanumeric.

Purchase #

8 characters, alphanumeric

Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

Vendor Invoice #

20 characters, alphanumeric

Ship Via

20 characters, alphanumeric

Delivery Status

P=To be Printed
E=To be Emailed
B=To be Printed & Emailed
A=Already Printed or Sent

If field is blank, it will be set to P=To be Printed

*Item Number

30 characters, alphanumeric. Must match an preexisting item in your MYOB AccountEdge company file.

Quantity

10 characters, numeric - allows 3 decimal places and decimal point.

Description

255 characters, alphanumeric

Price

11 characters, numeric, including 3 decimal places

Discount

10 characters, numeric, including 2 decimal places

Total

15 characters (including 2 decimal places) from Dollars amount field . If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.

NOTE:  Importing and exporting currency amounts.

Job

15 characters, alphanumeric. Must match a preexisting job number in the MYOB AccountEdge company file.

Comment

255 characters, alphanumeric

Journal Memo

255 characters, alphanumeric

Shipping Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

Tax Code

3 characters, alphanumeric. Must match a preexisting tax code in the Tax Code List.

Tax Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.

NOTE:  Importing and exporting currency amounts

Import Duty Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.

NOTE:  Importing and exporting currency amounts

Freight Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.

NOTE:  Importing and exporting currency amounts

Freight Tax Code

3 characters, alphanumeric. Must match a preexisting tax code in the Tax Code List.

Freight Tax Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.

NOTE:  Importing and exporting currency amounts

Freight Import Duty Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.

NOTE:  Importing and exporting currency amounts

Purchase Status

1 character. Letter "O" indicates the purchase is an order; Q indicates the purchase is a quote. Any other character or no character indicates the purchase is a bill.

Currency Code

3 characters, alphabetical; one code per sale/purchase. Must match a preexisting currency code in the Currency List. Must match customer/vendor currency code.

Exchange Rate

11 digits, including 6 decimal places. If blank, current exchange rate substituted.

Terms
  - Payment is Due

1 character, numeric. Use one of these codes to indicate when payment is due:
0 - COD
1 - Prepaid
2 - In a Given # of Days
3 - On a Day of the Month
4 - # of days after EOM
5 - Day of Month after EOM

  - Discount Days

3 characters, numeric; based on Payment is Due code:

  • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999.
  • If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)

  - Balance Due Days

3 characters, numeric; based on Payment is Due code:

  • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999.
  • If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)

   - % Discount

2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).

Amount Paid

15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.

NOTE:  Importing and exporting currency amounts

Category

15 characters, alphanumeric

*Required Field:  When importing, this field must have a valid matching import field.