When you create an service, professional or miscellaneous sale in the Sales window and click the Reimburse button to open the Customer Reimbursable Expenses window, the field at the top of the window will be labelled Reimbursement Account.
An allocation account is needed for each line item on a Service, Professional and Miscellaneous invoice; you can create a default Reimbursement Account to use for your reimbursables. (If any of your reimbursables items have a linked account, that account will be used for them.)
If you wish, you can create a special account to track your reimbursable expenses. Keep in mind that this account should be an income account.
Reimbursement accounts and items
When you create a sale using other than an item layout, you can include reimbursements for the purchase of actual items on the sale. In effect, this allows you to include items on a service layout.
When you do this, however, the balance of the account you enter in the Reimbursement Account field won't be affected by the actual items in the transaction; instead, the normal income accounts that were assigned to the items in the Item Information window will be affected.
Reimbursement accounts and activities
When you create a sale using other than a time billing layout, you can include reimbursements for the purchase of activities on the sale. In effect, this allows you to include activities on a service layout.
When you do this, however, the balance of the account you enter in the Reimbursement Account field won't be affected by the actual activities in the transaction; instead, the normal income accounts that were assigned to the activities in the Activity Information window will be affected.
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