After you've used MYOB AccountEdge for a long time, you'll probably notice that the size of your company file has grown considerably. Information such as journal entries, invoices, bills, activity slips and business contacts build up over time. When your company file has grown larger than you want it to, you may want to delete the parts of the data that are no longer needed from the file. The process of deleting data from your company file is called purging.
Note: Purging is based on your current fiscal year setup
You can purge closed invoices, closed bills, journal entries, activity slips and contact logs. Before you purge information from your records, you should plan out a strategy. You normally should purge information in the following order:
Contact logs can be purged at any time.
You can purge activity slips that haven't been billed on invoices. If you've billed an activity slip on an invoice, you can purge that activity slip only if the invoice on which it was billed has been purged. If you activated the Use Audit Trail Tracking preference, the Audit Trail entries that have been recorded also affect the size of your company file. These entries can be purged as part of the Start a New Fiscal Year process. (Closing a fiscal year and starting a new one)
Step by step