Employer Expense Name

The name of the employer expense you're viewing appears in this field. If you're creating an employer expense, enter a unique name for the employer expense in this field.

You can change information for any employer expense, and you can delete all employer expenses except the FICA - Medicare Matching, FICA - Soc. Sec. Matching and FUTA employer expenses.

Linked Expense Account

The Linked Expense Account field of the Employer Expense Information window allows you to enter an account that tracks the amounts you owe for the employer expense currently displayed in the Employer Expense Information window. In MYOB AccountEdge documentation, this account is referred to as your employer expenses account.

Linked Payable Account

The Linked Payable Account fields of the Deduction Information, Employer Expense Information and Tax Table Information windows allow you to enter the account that tracks the amounts withheld from employee paychecks, as well as the amounts owed to the government by your company as employer expenses. In MYOB AccountEdge documentation, this account is referred to as your withholding payable account.

For most businesses, the same account is used in the Linked Payable Account field in the Deduction Information, Employer Expense Information and Tax Table Information windows. If you wish to track withholding amounts separately, you can use different accounts in these fields.

Type of Expense

The employer expense type appears in this field. If you chose FICA or FUTA in the Payroll Categories List window, that choice appears in the field.

For all other selections, the choices are:

• SUI: State Unemployment Insurance

• SDI: State Disability Insurance

• OTHER: All expenses other than SDI or SUI, such as matching amounts for 401(K) and insurance programs.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Print on Paycheck Stub

Mark this selection if you want information about this expense to appear on employees' paychecks whenever the expense is incurred on the employees' behalf. Both the expense amount for the current pay period and the accumulated amount for the year to date will appear on employees' checks if this selection is marked and you've selected Include all Payroll Categories with YTD amount on Paychecks Stubs [System-wide] in the Reports & Forms view of the Preferences window.

Expense Basis

Select the expense basis. This selection appears only for Other types of expenses.

• Percent of: Choose this selection if you want this employer expense to cost your business a percentage of a specific wage or deduction. If you choose this selection, enter a percentage and select a wage or deduction from the list to indicate which wage or deduction the percentage will be based on. An example of this selection is an employer expense for a life insurance program. If your company pays 50% of your employees' life insurance deductions, enter 50 in this field and select the life insurance deduction from the list.

• Dollars per: Choose this selection if you want this employer expense to cost your business a specific dollar amount over a specific period of time. If you choose this selection, enter a dollar amount and select a time period - Pay Period, Month or Year - from the list.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Expense Limit

Select the expense limit. This selection appears only for Other types of expenses.

• Expense Limit: No Limit: Choose this selection if there's no limit on the amount of money that you can owe from this employer expense.

• Percent of: Choose this selection if the maximum amount of money that you want this employer expense to cost your business is a percentage of a specific wage or deduction. If you choose this selection, enter a percentage and select a wage or deduction from the list to indicate which wage or deduction the percentage will be based on.

• Dollars per: Choose this selection if the maximum amount of money that you want this employer expense to cost your business is a specific dollar amount. If you choose this selection, enter a dollar amount and select a time period - Pay Period, Month or Year - from the list.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Federal ID

Enter your company's federal tax identification number.

This selection appears for FICA and FUTA types of expenses.

FICA Rate

Enter your company's Federal Insurance Contributions Act (FICA) rate as a percent.

This selection appears for only a FICA type of expenses.

FUTA Rate

Enter your company's Federal Unemployment Tax Assessment rate as a percent.

This selection appears for only a FUTA type of expenses.

State Code

Enter a state postal abbreviation for the employer expense or click the search icon and select a state code from the list.

This selection appears for SUI and SDI types of expenses.

State Tax ID

Enter your company's state tax identification number.

This selection appears for SUI and SDI types of expenses.

SUI Rate

Enter your company's State Unemployment Insurance (SUI) rate as a percent.

This selection appears for SUI types of expenses.

SDI Rate

Enter your company's State Disability Insurance (SDI) rate as a percent.

This selection appears for SDI types of expenses.

Wages Limit

Enter the wages limit for this expense.

This selection appears for all types of expenses except Other types of expenses.

Employee button

Click this button to open the Linked Employees window - Employer Expenses, where you can list the employees who are assigned to this employer expense.

Exempt button

Click this button to open the Employer Expense Exemptions window, where you can select the wages that don't include this employer expense.

New button

Click this button to open a new Employer Expense Information window and create a new employer expense deduction.

OK button

Click this button to accept the entries you've made in this window.