Pay From Account
Click this button to record this payment into the account you select from the list. This must be a check or credit card account of the local currency.
Balance
This field displays the current balance of the account entered in the Pay From Account field. If you wish to display the Account view of the Find Transactions window to view more detailed information about the account, click the zoom arrow.
Group with Electronic Payments
Click this button to record this payment into the undeposited funds account -- an individual cash-receipts transaction is recorded in the undeposited funds account, not directly to your cheque or credit card accounts. After you've grouped all of the cash-receipts transactions you wish, you can then make a bank deposit which will include a group of cash-receipts transactions that you select.
The account you selected as your Checking Account for Undeposited Funds using the Accounts & Banking Linked Accounts window is displayed to the right of the button.
Vendor
Enter the name of the vendor to whom you wish to make a payment, or click the search icon to display a list of vendors to choose from. If you wish to view detailed information about the vendor you've entered, click the zoom arrow to display the Profile view of the Card Information window.
Payee
This field appears only if the Pay From Account button is selected.
The vendor name and the address that was entered in the Address 1 field in the Profile view of the Card Information window is displayed automatically in this field. You can also select any of the four other addresses that you may have entered in the Card Information window or enter a new address.
Memo
The word `Liability Payment' followed by the vendor's name is displayed automatically in this field. You can replace this with a different description if you wish, but it's a good idea to use those words in the memo to remind you of the nature of the transaction.
This description will appear on various MYOB AccountEdge reports, as well as the Cash Disbursements Journal.
Check #
When you begin to create a transaction in this window, this field will automatically display the next available check number which will become the actual transaction number when it's recorded into the company file.
If you highlight the field, Auto # appears. You can choose to:
If you choose to enter a new number in the Check # field and then record the transaction, the next time you begin to enter a Check # will automatically increase the number you previously entered by one. This will continue until you again change the number entered in the Check # field and record the transaction.
Note: For a cash or electronic payment, you may want to replace the check number with letters or words
Payment Date
Enter the date of the cheque. Click the calendar icon if you'd like to enter a date using AccountEdge's Calendar (day selection) window.
Total Payment
This field displays the amount of the payment. The value displayed here is the same as what appears in the Total Payment field below the list -- which is the total of the amounts of all the liabilities that you marked for payment.
Liability Type
Select the liability type -- Deduction, Expense, Tax or All -- of transactions with unpaid payroll liabilities you want displayed in the list.
Select All if more than one liability type is paid to the same vendor, so all of the vendor's payments can be made with a single check.
Payroll Categories
All appears in this field by default. If you don't want all the payroll categories to appear in the list of liabilities, click the search icon to display a search list of categories and checkmark those you want in the liabilities list.
Dated From ... Dated To
Enter the date range of transactions with unpaid payroll liabilities that you want displayed in the list. Click the calendar icon if you'd like to enter a date using AccountEdge's Calendar (day selection) window.
Payroll Category column
This column contains the payroll category of each accrual transaction in the list. Click the zoom arrow to open the Payroll Category view of the Find Transactions window.
Amount column
This column displays the amount accrued for each payroll category for each employee.
Check Mark (Pay) column
Click in this column to indicate that a particular transaction should be included in the payment. A check mark will appear. Click the check mark to unmark the column if you decide that you don't want to include the transaction in the payment.
Click the check mark icon at the top of this column to mark all the items in the list. Click again to clear all marks from the check mark (pay) column.
Total Payment
This field displays the total of the amounts of all the liabilities that you marked for payment. The amount changes as transactions are marked and unmarked. The Total Payment field in the top portion of the window displays the same amount.
Print button
Click this button to print a check to the selected vendor for the amount that appears in the Total Amount fields. Be sure that check forms are loaded in your printer.
Journal button
Click this button to open the Disbursements view of the Transaction Journal window.
Record button
Click this button to create a payment. The transaction is generated.
Cancel button
Click this button to clear the entries you made in this window and close the window