Vendor Name

The name of the vendor that was entered in the Profile view of the Card Information window appears in the left corner.

A/P Balance

This field displays the current outstanding balance of your purchases with the selected vendor. To view a list of the transactions that make up this balance, click the zoom arrow.

Purchase Layout

Choose the purchase layout that will be used when enter a quote, order or bill for this vendor. The choices are Service, Item, Professional and Miscellaneous. You can choose a different layout for individual transactions if you need to.

If you choose No Default, the sale layout you selected for new vendors in the Easy Setup Assistant will be used.

Printed Form

If you use a particular preprinted or customized form for the purchase documents you create for this vendor, you can specify that form here. Click the Select from List arrow to see a list of all the forms available for the purchase layout you've chosen.

This field doesn't appear if you chose No Default or Miscellaneous in the Purchase Layout field.

Purchase Order Delivery

If you use a particular delivery status for the purchase documents you create for this vendor, you can specify that delivery status here. Click the Select from List arrow to see a list of all the delivery statuses available for the purchase layout you've chosen.

This field doesn't appear if you chose No Default or Miscellaneous in the Purchase Layout field.

Expense Account

Choose the expense account that will be used to track purchases from this vendor.

Payment Memo

Enter the information you would like to automatically appear as the memo when you write a check to a vendor using the Spend Money window, Pay Bills window, Bank Register or To Do List. You may use a reference number such as an account number, for example, that identifies you to the payee.

Purchase Comment

Choose a comment that will appear on purchase orders for this vendor. Click the Select from List arrow to see a list of all the standard comments that have been set up for your company.

Shipping Method

Choose the shipping method that will apply most often to orders shipped from this vendor. Click the Select from List arrow to see a list of all the shipping methods that have been set up for your company.

Vendor Billing Rate

If you use AccountEdge's time billing features and this vendor provides consulting or subcontracting services to you, you can enter an hourly billing rate for this vendor, if you've established one. This rate can be used to calculate charges for the activities the vendor performs.

Cost per Hour

Enter the cost of an hour of the vendor's time. This information will be used to calculate sales history for time billing activities.

Credit Limit

Enter the credit limit this vendor has set for your company.

Available Credit

Your company's available credit with this vendor is displayed, based on your credit limit and accounts payable balance.

Currently Past Due

The amount you are past due with this vendor is displayed, based on the credit limit, credit terms and accounts payable balance.

Tax ID Number

Enter the vendor's Tax ID number. If you plan to track 1099 payments for the vendor, this number is needed in order to print the 1099.

Tax Code

Use this field to specify the sales tax code that applies most often to purchases from this vendor; this sales tax code will appear as the default entry for all transactions entered for the vendor. If you wish, you can change the sales tax code for individual transactions as you enter them.

Tax On Freight

Use this field to indicate whether or not freight charges from this vendor are taxed. If you wish, you can change this selection for individual transactions as you enter them.

Report Payments of 1099 as

If you report payments to this vendor on your 1099 form, select the payment type they should be assigned on the form.

If you do not report payments on your 1099 form, select Not 1099.

Vendor Terms Information section

If this vendor allows your company to make purchases on account, enter the terms that will apply most often to those transactions. You can change the terms for individual purchases if you like.

When you create a set of default terms using the Credit Terms Information fields here, the terms you select will be applied only to the vendor displayed in this window. If you wish, you can create a set of default terms for all new vendor records in the AccountEdge system. To do this, open the Credit Terms window by clicking the Terms button in the Purchases view of the Preferences window.

Payment is Due

Choose the payment due method that is used for this vendor. The choices are C.O.D., Prepaid, In a Given # of Days, On a Day of the Month, # of Days after EOM (End of Month), and Day of Month after EOM.

Discount Days/Date

If this vendor offers a discount for prompt payment, indicate when you have to make payment in order to claim the discount.

Depending upon your selection for Payment is Due, this field will be labeled either "Discount Days" or "Discount Date' If Discount Days appears, enter either the number of days after the sale date that payment must be made in order to receive a discount. If Discount Date appears, select the day of the month by which payment must be made in order to receive the discount.

Balance Due Days/Date

If "Balance Due Days" appears, enter the number of days that are allowed after the sale date before the transaction must be paid. If "Balance Due Date" appears, select the day of the month by which the payment must be made.

% Discount for Early Payment

Enter the discount percentage this vendor offers to your company if you pay a transaction balance on or before the transaction's discount due date.

Volume Discount %

If your company receives a volume discount on items purchased from this vendor, enter the discount percentage. This discount will appear as a default entry in the Purchases window for all the items you buy from this vendor.

New button

Click this button to begin entering a new card in the Card Information window.

OK button

Click this button to close this window.