Reports and forms

Data fields on Form 1099

Forms you can customize

Customize data on Form 1099:
Customize 1099s window > Add New Data Field/Column button > Select from List [multiple selection] window

The Federal government requires that certain fields must appear on all Form 1099s. All of these required fields appear in the basic form layout, and are designated "Required" in the table below. "Optional" fields are required only for special reporting purposes.

Warning!
Forms that don't meet government requirements won't be accepted

For more information about preparing and filing this form, visit the Internal Revenue Service website.

Data field name	Data that will print in this field	Required/Optional
NOTE:  Supplemental fields from the Card Information window can also be used to customize this form.
[Attorney Fees]	Amount of any fees paid to an attorney that are included this vendor's 1099 payments (as indicated on the 1099 Vendor Information window)	Required field
[City, State, ZIP]	The vendor's city, state and ZIP code, as entered on the Card Information window -- Profile view	Required field
[Company Phone]	Your company telephone number, as entered in the Set Up 1099s and 1096 window	Required field
[Crop insurance]	The total amount of crop insurance payments made to this vendor; derived from the 1099 Vendor Information window	Required field
[Employer's Name & Address]	Your company name and address, as entered in the Set Up 1099s and 1096 window	Required field
[Excess Parachute]	The amount of any Excess Golden Parachute payment, as indicated on the 1099 Vendor Information window	Required field
[Federal Tax ID #]	The Federal Tax ID that appears in the Set Up 1099s and 1096 window. NOTE: Changing the Employer ID # entry on the Set Up 1099s and 1096 window will change the Federal Tax ID in the Company Information window.	Required field
[Federal tax]	The total amount of federal tax (if any) withheld from income paid to this vendor	Required field
[Fishing Proceeds]	The total paid to this vendor as fishing proceeds	Required field
[Medical & Health Care]	The total paid to this vendor for medical and health care services	Required field
[Name]	The vendor's name, as entered on the Card Information window -- Profile view	Required field
[Nonemployee Comp.]	The total amount of non-employee compensation paid to this vendor; derived from the 1099 Vendor Information window	Required field
[Other income]	The total income paid to this vendor that is not included in other income categories on the 1099	Required field
[Rents]	The total rental fees paid to this vendor	Required field
[Resale] checkbox	Displays an X if the Box 9: Resale checkbox was checked in the 1099 Vendor Information window	Required field
[Royalties]	The total royalties paid to this vendor	Required field
[State Income]	The amount of income from which state taxes were withheld, as shown on line 18a of the 1099 Vendor Information window	Required field
[State Income]	The amount of income from which state taxes were withheld, as shown on line 18b of the 1099 Vendor Information window	Required field
[State Tax Withheld]	The amount of any state income tax that was withheld from payments made to this vendor; derived from the entry for line 16a of the 1099 Vendor Information window	Required field
[State Tax Withheld]	The amount of any state income tax that was withheld from payments made to this vendor; derived from the entry for line 16b of the 1099 Vendor Information window	Required field
[State/Payer's #]	If line 16a shows that state tax was withheld, displays the company's state tax ID, as shown on line 17a of the 1099 Vendor Information window	Required field
[State/Payer's #]	If line 16b shows that state tax was withheld, displays the company's state tax ID, as shown on line 17b of the 1099 Vendor Information window	Required field
[Street address]	The vendor's street address, as entered on the Card Information window -- Profile view	Required field
[Substitute payments]	The total amount of substitute payments made to this vendor in lieu of dividends or interest; derived from the 1099 Vendor Information window.	Required field
[Tax ID Number]	The vendor's Federal Tax ID, as entered on the 1099 Vendor Information window	Required field
[X if 2nd TIN] checkbox	Displays an X if the 2nd TIN checkbox was checked in the 1099 Vendor Information window	Required field
[X if Corrected]	If a 1099 is designated as "Corrected" on the 1099 Vendor Information window, an X appears in this checkbox.	Required field
[X if Void]	If a 1099 is designated as "Void" on the 1099 Vendor Information window, an X appears in this checkbox.	Required field