You can select a preference in the Preferences window - Inventory view that will allow you to have the balance of the value and the on-hand quantity of inventoried item be less than zero. That is, you can record a transaction in MYOB AccountEdge that will result in negative inventory.
Selecting the preference "Allow the sale of items with insufficient quantities,' allows you to sell a quantity of an inventoried item greater than the MYOB AccountEdge on-hand quantity.
Important:
Negative on-hand quantities can be adjusted by purchasing or building sufficient quantities of the item.
Once the adjusting transactions have been recorded, neither the transactions attached to the negative sale nor the adjusting transactions can be changed, reversed or deleted.
Transactions that would result in an item with a negative or zero value with positive on-hand quantity or the alternative -- a positive value with a negative or zero on-hand quantity, will not be permitted.
Tip: MYOB AccountEdge uses the Weighted Average inventory valuation method
Alert messages:
There are situations that will still prompt an alert even if you've selected the preference to allow the sale of items with insufficient quantities. Both of the alerts involve transactions that would result in an item with a negative or zero value with positive on-hand quantity or the alternative -- a positive value with a negative or zero on-hand quantity.
If you receive either of these alerts, use the information in the following notes to resolve the situations:
Notes:
This will value your inventory at less than $0.00.
The purchase of item xxx would leave you with no items on hand and a non-zero value in inventory.
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