After you've used MYOB AccountEdge for a long time, you'll probably notice that the size of your company file has grown considerably. Information such as journal entries, invoices, bills, timesheets, activity slips and business contacts build up over time. When your company file has grown larger than you want it to, you may want to delete the parts of the data that are no longer needed from the file. The process of deleting data from your company file is called purging.
Notes:
Purging is based on your current fiscal year setup
During the Start a New Fiscal Year process, you can purge (or keep) data from your company file
If you want to purge closed sales or purchases that resulted in negative inventory
Make a backup before purging
You'll find the Purge command in the File menu. The type of transactions and other entries you can purge are different for each command center:
Purging order
Before you purge closed invoices, closed bills and journal entries from your records, you should plan a strategy. You normally should purge this information in the following order:
Contact logs and item movements can be purged at any time. For detailed information about purging timesheets and activitiy slips, see Purging activity slips and purging timesheets.
Audit Trail entries
If you activated the Use Audit Trail Tracking preference, the Audit Trail entries that have been recorded also affect the size of your company file. These entries can be purged only as part of the Start a New Fiscal Year process. (Closing a fiscal year and starting a new one)
Step by step