Using Process Payroll

Note to upgraders:
If you've upgraded from a version previous to AccountEdge 2005 the way you process payroll has changed

It is extremely important to carefully set up your company's payroll information before you begin processing payroll for your employees. If you haven't done so already, see Using the Easy Setup Assistant -- Payroll. The Payroll Easy Setup Assistant will guide you through the steps you'll need to complete in order to easily and accurately pay your employees.

Notes
You must subscribe to MYOB Direct Deposit to make electronic payments to employees

In order to process payroll, a Residence Code and a Work Code must be entered for every employee

Changes made using the Process Payroll windows are used for the current payroll processing session only

Changes made in the Pay Employee window do not update the Timesheet

The Process Payroll feature

After you've set up your company's payroll information, you'll process payroll using Process Payroll. You can process payroll for one employee or for a group of your employees:

A group of employees: When you process payroll for a group of employees, the payments are based upon the employees' pay frequency. That is, if you pay employees weekly, you can create weekly payments for them by completing the four steps of Process Payroll. If you have other employees who are paid monthly, you'll complete the four-step process again when you're ready to create monthly payments. (You enter the Pay Frequency for an employee using the Card Information window - Payroll Details view - Wages.)

One employee: If you want to pay only one employee, you can choose the one employee regardless of the employee's pay frequency.

The information you've entered for your company and employees will be used to create employee payments when you use Process Payroll.

Note:
Click the Help for This Window link that appears in each step of Process Payroll if you have a question about using the feature.

To start Process Payroll, click the Process Payroll button in the Payroll Command Center.

There are four steps:

Select Employees to Pay, where you can:

Select to pay a group of employees (with the same pay frequency) or select one employee to pay.

Enter the payroll start and end dates.

If you use Time Billing to track hours using activity slips, you'll also choose the activity slip hours that you want to include on the payroll transactions. (Including activity slips hours on timesheets)

Print the Unprocessed Activity Slips report.

Select & Edit Paychecks, where you can:

Select the employees whose pay you wish to process.

Review and edit your employee transactions before you record them in the Pay Employee window.

Record the selected employee payments.

Process Payments, where you can complete the process by:

Printing paychecks (Print Paychecks button)

Preparing an electronic payment (Prepare Electronic Payments button)

Creating a check to reimburse the cash account (Spend Money button).

Print Payroll Earnings, where you can:

Print the report showing payroll transactions for your employees.

Step by step