Purchases

Entering purchases (Bank Register)

The Bank Register allows you to quickly and efficiently use one window to enter all your transactions for any account that has a bank or credit card account type. You can also view a complete transaction history of each of these accounts for a selected date range and can open the source window of each transaction for more detailed information.

• When you enter a bank account (asset account) in the Account field of the Bank Register window, you'll enter an Enter Purchase type transaction.

• When you enter a charge account (liability account) in the Account field of the Bank Register window, you'll enter an Enter Charge type transaction.

While the Bank Register is quick and convenient, it is not appropriate for every purchase transaction. Keep these points in mind:

• If the Enter Purchase transaction uses more than one account, you cannot use the Bank Register. Enter the purchase in the Purchases window, following the procedure for Entering purchases.

• An Enter Purchase transaction entered using the Bank Register window is always a Miscellaneous purchases layout and is a closed -- paid in full -- transaction (purchase and payment). Miscellaneous purchases can't be printed.

• An Enter Charge transaction recorded using the Bank Register window is entered in the Spend Money window. You can click the Split button to open the Spend Money window if you need to enter additional detail about the transaction. (Because the transaction is recorded in the Spend money window, no purchase order is created; the accounts payable account isn't affected by the transaction.)

• Items from the Items List can't be entered for either an Enter Charge or Enter Purchase transaction.

Note:  If you track inventory, you can't use Spend Money or Bank Register windows for item transactions

In the Bank Register window, the data entry area appears in the bottom portion of the window and the top portion displays the transactions in a scrollable list.

Note:  The Bank Register is not a transaction window

The list in the upper left corner of the Bank Register window displays only accounts that have a bank or credit card account type.

Step by step

• To make a purchase (Bank Register)
• To record a company credit card purchase (Bank Register)
• To record a company debit card purchase (Bank Register)

Related topics

• Making purchases
• Recording company credit card purchases (Bank Register)
• Processing purchases paid with a company credit or debit card