Purchases

To enter line items for an item purchase

The Purchases window should be displayed and a vendor should already be selected.

1. Enter a line item for each item you are purchasing. After you enter the quantity (in the Received field) and the item number, prices will appear automatically.



2. The total amount of your transaction can be split among as many allocation accounts as you like. Purchases generally are allocated to expense accounts, since they require payment.



3. If some items are backordered, enter the number of items affected in the Backorder column. Only the items you've actually received will be included in the amount fields; when you record the bill, a separate order will be created automatically for the backordered items.



4. If the vendor offers a volume discount, enter the discount percentage for each discounted line item in the Disc% column. The Total column will be updated to show the discount.



5. If the purchase is associated with a job, enter a job number in the Job column. If the purchase is associated with more than one job, you'll need to enter a separate line item for each job.

Related topics

• Entering line items, header and subtotals on purchases
• To enter line items using item names, not numbers