To pay a vendor (Bank Register)

The Bank Register window should be displayed.

The Bank Register offers a streamlined method for recording payments. It applies payments to your oldest outstanding purchases automatically. If you need greater control over how the payment is entered, click the Split button to display the Pay Bills window, where a more detailed entry can be made.

Note: If this vendor requires payment in a foreign currency, you must use the Pay Bills window for this transaction.

Select the bank account that will be used to make the payment. (If you're paying by a company credit card, choose the credit card liability account; if you plan to make the payment electronically select your linked Checking Account for Electronic Payments.)

In the Type field, select Pay Bill if the bank account you selected is an asset account (checking account) or Pay Vendor if the account is a liability account (credit card account).

Review the check number and transaction date and change them if necessary.

For a cash or electronic payment, you may want to replace the check number with letters or words

In the Card field, select the vendor's card.

Enter the amount paid.

If you have outstanding debit memos with this vendor, an alert message will appear. Click the Split button to open the Spend Money window where you can settle the debit memos immediately or at a later date.

If you've overpaid the vendor, click the Split button to open the Pay Bills window. Enter the full amount in the Amount Applied column; a debit memo will be created when you record the payment.

Enter a short, descriptive comment in the Memo field if you like. This information will appear on a number of reports.

Click Record.