Account Number and Name
This field displays the number and name of the account.
Current Balance
This field displays for details accounts only and shows the current balance of this account.
If this is an asset, liability or equity account, the amount shown here is the value of the account. If this is an income, expense, cost of sales, other income or other expense account, the amount shown here is the total of all activity with the account since the beginning of the current fiscal year.
If you want to view more information about the account balance, click the zoom arrow. The Find Transactions window will appear, listing the transactions that make up the current balance.
If you're viewing the equity account named Current Year Earnings, the current balance displayed is your company's year-to-date profit or loss amount.
Description
Enter, read or edit information that helps you describe this account.
Classification for Statement of Cash Flow
This selection appears only if a detail balance sheet account is displayed in this window. Balance sheet accounts are those with a type of asset (except bank account), liability and equity.
The selection you make in this field will be used for the Statement of Cash Flow reports. Your choices are Operating, Investing or Financing.
When Reporting, Generate a Subtotal for This Section
Mark this selection if you want to combine the amounts of all the detail accounts under this header account and print the total amount on reports.
This selection appears only if a header account is displayed in this window.
Currency
If you're using MYOB AccountEdge's Multicurrency feature and this account will be used to track funds in a currency other than your local currency, choose the appropriate currency code for the currency you want from this list.
If you choose a currency other than your local currency, a message will appear to inform you that an exchange account is needed for the account and offering to create an exchange account for you automatically. Please note the following about exchange accounts:
This field appears only if a detail asset, liability or equity account is displayed in this window and you're using Multicurrency (you've marked the I Deal in Multiple Currencies option in the System view of the Preferences window).
Currency Exchange Account
If you selected a currency other than your local currency in the Currency field, you must specify an exchange account to track changes in the balance of the account you're creating that occur as a result of fluctuations in the foreign currency's exchange rate.
You have the option to have an exchange account created for you automatically when you specify a foreign currency in the Currency field; if you choose not to have an exchange account created for you, enter the exchange account for the account you're creating. The account you select must be a local currency account, and it must be used only for tracking currency fluctuations for the account you're creating. Don't assign the same exchange account to more than one foreign-currency account.
This field appears only if a detail asset, liability or equity account is displayed in this window, you're using Multicurrency (you've marked the I Deal in Multiple Currencies option in the Preferences window) and you selected a foreign currency in the Currency field.
Linked Account for
This field displays the types of transactions this account is linked to. When an account is linked to a particular type of transaction, that account's balance is automatically updated whenever a transaction of that transaction type is entered anywhere in AccountEdge. For example, one asset account is linked to all sales that result in money owed to you; each time you enter a sale that's not fully paid at the time of the sale, the amount you're owed will automatically be added to that account's balance.
To view the window in which the account was linked to a transaction type, click the zoom arrow. If this field displays Unlinked, you can link the account to a transaction type using the Linked Accounts commands in the Setup menu.
This selection appears only if a detail account is displayed in this window.
New button
Click this button to begin creating a new account record.
Budgets button
Click this button to open the Prepare Budgets window where you can create monthly budgets for all detail accounts.
OK button
Click this button to accept the entries you've made and close the window.