Search By

Choose All Vendors or Vendor. If you choose Vendor, a second field appears. In the second field, select the name of the vendor whose purchases you wish to view.

Dated From -- To

Enter a range of dates in this field to display purchases for a specific time frame in this window. Select the space bar if you'd like to enter a date using AccountEdge's Calendar (day selection) window.

Date Column

The date the purchase was recorded in AccountEdge appears in this column. You can click the zoom arrow to open the original Purchases window for this transaction.

PO # column

The purchase number that was assigned to the quote, order or bill appears in this column.

Vendor Inv # column

The vendor invoice number that you entered in the quote, order or bill appears in this column.

Vendor column

The vendor name that you selected in the quote, order or bill appears in this column.

Amount column

The total amount due, including freight and tax, that was originally entered in the order appears in this column.

The total of all amounts in this column appears below the column. (The total does not appear if you selected All Vendors in the Search By field and the I Deal in Multiple Currencies preference in the System view of the Preferences window.)

Amt Due column

The balance currently due appears in this column.

The total of all amounts in this column appears below the column. (The total does not appear if you selected All Vendors in the Search By field and the I Deal in Multiple Currencies preference in the System view of the Preferences window.)

Promised column

The Promised Date you entered in the order is the date you expect to receive the items or services on the order. It is for your information only.

Received column

A checkmark in this column indicates that you have received one or more items against the order.

Save as Recurring (Edit menu)

With an order transaction in the list highlighted, select Save as Recurring from the Edit menu. This opens the Edit Recurring Schedule window, where you can save the selected transaction as a recurring transaction and set up a schedule for recording it on a regular basis in the future.

Receive Items button

With an item order transaction in the list highlighted, click this button to open the Purchases window - Item layout - Receive Item.

Use the Receive Item window to enter inventoried items that you received without a vendor's bill. When you record the item receipt, the quantity you entered in the Received column will be added to the Order you had highlighted in the Purchases Register. (What kind of transaction is recorded when I use Receive Item?)

Change to Bill button

Click this button to convert the highlighted order to a bill.

Pay Bill button

Click this button to display the Pay Bills window and create a vendor payment.

If you're viewing orders by All Vendors and you wish to open the Pay Bills window with a particular vendor displaying in the Vendor field of the Pay Bills window, simply highlight the vendor's order before you click the button.

Print button

Click this button to print the Purchases Register [Open Bills and Orders] report.

New Order button

Click this button to display the Purchases window.

Close button

Click this button to close this window.