Vendor Detail

Choose this selection and enter a vendor name in the field next to this field if you want to view detailed purchase information about a specific vendor. You can also select or create a vendor record by clicking the search icon next to this field.

If you choose this selection, the list in the middle of the window will contain information about the specific purchases that you've made from the vendor.

Vendor Summary

Choose this selection if you want to view summary purchase information about all vendors you've entered in the AccountEdge system.

If you choose this selection, the list in the middle of the window will contain information about your business activity with all vendors.

Currency

Select a currency to view only those transactions that were made in that currency by clicking the search icon next to this field.

This field only appears if you choose the Vendor Summary selection.

Balances scrolling list

This list contains various information about your purchase activity with a specific vendor or all vendors in the AccountEdge system, depending upon whether you selected Vendor Detail or Vendor Summary at the top of the window.

Total Purchases

This field displays the total balance of all purchases you've entered.

Linked Payables Account Balance

This field displays the balance of your linked payables account. Before you begin entering using the Purchases Command Center, the total balance of the historical purchases you enter in the Historical Purchase window should match the amount that appears here.

Out of Balance Amount

This field displays the difference between the amount you entered for your linked payables account in the Account Opening Balances window (displayed in the Linked Payables Account Balance field) and the amount you've entered for all purchases (displayed in the Total Purchases field).

To ensure your accounting records are as accurate as possible, the amount that appears in this field should be zero.

Total

This field displays the total balance of all purchases for a specific vendor. This field appears only when Vendor Detail is selected at the top of the window.

Add Purchase button

Click this button to open the Historical Purchase window, where you can enter individual historical purchases. Historical purchases are open purchases dated before your conversion month.

Close button

Click this button to leave this window.