Alert message: The purchase of item xxx would leave you with no items on hand and a non-zero value in inventory.

The purchase of item xxx would leave you with no items on hand and a non-zero value in inventory.

Situation

You attempt to edit a purchase amount of an inventoried item on a recorded purchase order and this message appears. You view the Items List Summary report and see that the Units On Hand quantity and the Total Value of the item are zero -- all have been sold.

Because you're attempting to edit the purchase amount, MYOB AccountEdge attempts to change the value of the item only; AccountEdge doesn't allow an inventory value for an item when there is a zero quantity for the item.

Note: To avoid this situation in the future, you should use the Receive Items feature.

Solution

Follow this procedure to edit the purchase order:

Enter an inventoried adjustment for the OLD purchase order quantity and value. (To adjust item quantities)

Edit the purchase order using the new amount.

Check the Items List [Summary] report for the quantity and value. Enter an inventoried adjustment to return the quantity and value to zero.